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Homework answers / question archive / Exercise Report Template Leadership Project: Emergency Preparedness and Response Planning Exercise Superstorm Scenario: Adult Residential Care Facility, Queens, NY STEP 3: Participate in the Exercise and Prepare an Exercise Report Enter your observations in the template below
Leadership Project:
Emergency Preparedness and Response Planning Exercise Superstorm Scenario: Adult Residential Care Facility, Queens, NY
Enter your observations in the template below.
DO NOT MODIFY THE TEMPLATE
Be sure to use the provided Exercise Instructions and Participant Guide when conducting the exercise and preparing this report. As the Executive Director, you supervise a team of Department Directors that include:
Team Members:
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Director of Residential Services: Social services, nursing, mental health |
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Director of Facilities: Physical plant, shipping and receiving, kitchen operations, security |
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Director of Administrative Services: Personnel, finance and purchasing, and public relations |
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Director of Information Technology and Telecommunications (e.g., Electronic health records and other systems such as phone, internet, etc.) |
Assumptions: From the perspective of the Executive Director, assess key or major assumptions about the organization, its business model, and emergency planning e.g. pre-disaster preparations. Do not simply repeat facts provided in the exercise. Rather, assumptions should reflect conditions such as preparation, training and mitigations or conditions that affect evacuation, response, or recovery.
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Assumptions |
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(Pre-landfall - Friday morning through Tuesday evening)
The list of decisions to be escalated is presented first, to ensure visibility but does not need to be completed first. Each director must fill out the table describing critical activities and resources.
Decisions That the Executive Director Needs to Make (Initial Response)
As a group, propose some decisions that the executive director needs to make (decisions that are above your pay grade or to resolve conflicting ideas). List major, executive-level decisions and prioritize them such as the concept of operations, exercise training, notification, transportation, evacuation, sheltering and re-entry. Briefly explain the basis or rationale for the decision you seek and the objectives or, if it is denied, the consequences.
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Decisions Needed (add more rows, as needed) |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Decision needed: What objective the decision would achieve: Consequence of failure to decide or act: |
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Residential Services |
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A. Explain your critical activities, including the chain of command, key personnel and any internal collaboration and external contacts that need to be made: · · ·
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B. List the essential resources (people, equipment, residents ‘medications and records, transportation, pre-positioned materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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Facilities |
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A. Explain your critical activities, including any internal collaboration and external contacts that need to be made: · · ·
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B. List the resources you believe are needed (people, equipment, materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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Administrative Services (Personnel, Finance and Purchasing, Public Relations) |
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· A. Explain your critical activities, including the chain of command, key personnel and any internal collaboration and external contacts that need to be made: · ·
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B. List the essential resources you believe are (people, equipment, residents ‘medications and records, transportation, pre-positioned materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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IT and Telecom |
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A. Explain your critical activities, including any internal collaboration and external contacts that need to be made: · · ·
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B. List the essential resources you believe are (people, equipment, pre-positioned materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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(Post-landfall - Wednesday morning through Friday morning)
The list of decisions to be escalated is presented first, to ensure visibility; it does not need to be completed first. Each director also has a table to fill out describing critical activities and resources.
Decisions That the Executive Director Needs to Make (Short-term Recovery)
As a group, propose some decisions that the executive director needs to make (decisions that are above your pay grade or to resolve conflicting ideas). List major, executive-level decisions only and prioritize them. Briefly explain the basis or rationale for the decision you seek and the objectives or, if it is denied, the consequences.
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Decisions Needed (add more rows, as needed) |
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Decision needed: Objective to be achieved: Consequence of failure to decide or act: |
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Decision needed: Objective to be achieved: Consequence of failure to decide or act: |
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Decision needed: Objective to be achieved: Consequence of failure to decide or act: |
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Decision needed: Objective to be achieved: : Consequence of failure to decide or act: |
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Residential Services |
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A. Explain your critical activities, including the chain of command, key personnel and any internal collaboration and external contacts that need to be made · · ·
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B. List the resources you believe are needed (people, equipment, materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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Facilities |
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A. Explain your critical activities, including the chain of command, key personnel and any internal collaboration and external contacts that need to be made · · ·
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B. List the resources you believe are needed (people, equipment, materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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Administrative Services (Personnel, Finance and Purchasing, Public Relations) |
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A. Explain your critical activities, including any internal collaboration and external contacts that need to be made: · · ·
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B. List the resources you believe are needed (people, equipment, materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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IT and Telecom |
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A. Explain your critical activities, including any internal collaboration and external contacts that need to be made: · · ·
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B. List the resources you believe are needed (people, equipment, materials/supplies, information): People / Organizations Needed · Equipment and/or Materials and Supplies Needed · Information Needed ·
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Enter your findings in the template below.
DO NOT MODIFY THE TEMPLATE IN ANYWAY
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From a leadership perspective, list the tasks that the team did well in each phase and assess the best practices. Identify both the phase (Initial Response or Short-term Response), and the area where the success occurred, e.g., administrative services or facilities. Also, identify who identified the success (add rows as needed).
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Leadership Success Description |
In Which Department (or all)? |
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All Phases |
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Initial Response |
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Short-term Response |
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Leadership Best Practices
What did you observe during the exercise with respect to professional homeland security and public safety leadership best practices? (add rows as needed)
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Leadership Best Practices |
In Which Department (or all)? |
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All Phases |
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Initial Response |
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Short-term Response |
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Leadership Preparations
Regarding lessons learned, what leadership preparations for response and short-term recovery need to be implemented for future planning? (add rows as needed).
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Leadership Preparations |
In Which Department (or all)? |
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All Phases |
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Initial Response |
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Short-term Response |
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Leadership Changes
Based on your observations, to successfully lead in a crisis, what was learned about your leadership style that needs to change from your Personal Leadership History Report? Consider these changes using the skills, traits, and perspectives identified as critical in successful crisis management in the Week 8 lecture. You are not required to identify changes in each area. (add rows as needed).
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Leadership Changes |
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Changes in Communications |
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Changes in Clarity of Vision and Values |
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Changes in Caring |
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Changes in Personal Example |
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Changes in Character |
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Changes in Competence |
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Changes in Courage |
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Changes in Decisiveness |
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<References Used for both Part 1 and Part 2. IDENTIFY WHO LOCATED EACH REFERENCE. >
<Additional details to justify actions or recommendations listed above. >
