EXERCISE 2 STAKEHOLDER ENGAGEMENT September 14, 2021 OVERVIEW 1

EXERCISE 2 STAKEHOLDER ENGAGEMENT September 14, 2021 OVERVIEW 1. Exercise Description Not every stakeholder will be as engaged in the project as you might like (and some might be more engaged than you would wish!) Stakeholder engagement can range from unaware of or resistant to the project to supportive or even interested in taking a leading role on the project. Thinking about each stakeholder’s attitude and interest in the project will help you determine the level of engagement required to make the project successful. You should also consider how much engagement you require from each stakeholder during each phase of the project: you may require stakeholders to be more involved during planning, for example, while others will take on a more prominent role during executing. Analyze where the gaps are between the desired and likely level of engagement, and work with your team to figure out what you need to do to increase the level of engagement to fill these gaps. What will it take to more a stakeholder who is unaware or resistant to the project to supportive? 2. High-Level Requirements Exercise: If you have never planned stakeholder engagement on a project before, it can be difficult to imagine how you would go about doing this on an individual level. Think about the various stakeholders involved on a large project. How would you plan on managing the involvement of the stakeholders listed below? • Stakeholder Description • High interest in the project, low influence, highly knowledgeable expert on high-risk areas • Low interest, the source of major requirements on the project (high influence), not easy to work with • High interest, high influence, not a supporter of the project • High interest, high influence, a supporter of the project • Moderate interest, high influence, completing many activities on the project, a supporter of the project • Moderate interest, high influence because he/she has identified a large number of potential risks for the project, a supporter of the project • Moderate interest, nervous about completing his/her assigned activities • . 1 • • • • • • • • Options for Managing the Stakeholder EXERCISE 1 STAKEHOLDER ENGAGEMENT September 14, 2021 OVERVIEW 1. Exercise Description Think about why it is important to build relationships. The closer you are to stakeholders, the more comfortable they will be coming to you with problems and concerns, and the easier it will be for you to pick up on verbal and nonverbal cues that can tell you when something might be wrong. This can be an early warning system for problems on your project. How do you build these positive, powerful relationships with your stakeholders? The same way you have built them with your friends and family: by spending time together getting to know them and allowing them to get to know you. The more time you spend with someone, the better able you will be to recognize their impressions and concerns. 2. High-Level Requirements Exercise: What are the characteristics that define a good relationship? Take a few minutes to think about this. Draw on your experience with your family, friends, coworkers, and others. Create a list below of the characteristics of a good relationship. Characteristics of a Good Relationship: • . 1