Shelly Cashman Access 2019 Module 6:SAM Project 1a

ADVANCED REPORT TECHNIQUES

GETTING STARTED

• Open the file SC_AC19_6a_FirstLastName_1.accdb, available for download from the SAM website.
• Save the file as SC_AC19_6a_FirstLastName_2.accdb by changing the “1” to a “2”.
• If you do not see the .accdb file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.
• To complete this SAM Project, you will also need to download and save the following data files from the SAM website onto your computer:
• Support_AC19_6a_Claims.txt
• Open the _GradingInfoTable table and ensure that your first and last name is displayed as the first record in the table. If the table does not contain your name, delete the file and download a new copy from the SAM website.

PROJECT STEPS

1. Personal Insurance, Inc. is a national company that insures homeowners and renters. As a regional manager, you need to be able to create professional reports for employees and for entities outside the company.

Import the data from the file Support_AC19_6a_Claims.txt, and then append the records to the Claims table. The text file is a delimited file with a comma separating each of the six fields. Do not create a new table, and do not save the import steps.

2. Open the Regional Customer List Report in Design View, and then complete the following tasks:

1. 1. Add the current date and time to the Report Header section.
   2. In the Date and Time dialog box, use the option button to select the second date format (e.g., 01-Aug-19) and the second time format (e.g., 4:19 PM).
   3. Resize the report so that the right boundary of the report is approximately at the

8.5" mark on the horizontal ruler.

Save the report without closing it.

3. With the Regional Customer List Report still open in Design View, complete the following tasks:

1. 1. Select the Region Header, and then display the Property Sheet for this section.
   2. Change the Repeat Section property to Yes.
   3. Change the Force New Page Property to Before Section.

Save and close the report.

4. Modify the Claims by ClaimRep Report by completing the following tasks:

1. 1. Open the Claims by ClaimRep Report in Design View.
   2. Open the field list for the report.
   3. Add the LastName field to the ClaimRepNumber Header section of the report so that the left edge of the control is at the 5" mark on the horizontal ruler. The left edge of the label is just to the left of the 4" mark on the horizontal ruler. (Hint: You may need to reposition and resize the LastName control and its label after inserting it into the report.)

Confirm that the report matches Figure 1, and then save the report without closing it.

5. With the Claims by ClaimRep Report still open in Design View, complete the following tasks:

1. 1. Select the ClaimID, CustomerID, PolicyNumber, ClaimAmount, and Paid controls simultaneously.
   2. Group the controls.
   3. Resize the controls by dragging their right edge to the 4" mark on the ruler.
   4. Bold the controls.

Confirm that the report matches Figure 1, and then save and close the Claims by ClaimRep Report.

Figure 1: Claims by ClaimRep Report – Design View

6. Modify the Homeowners Coverage Report by completing the following tasks:

1. 1. Open the Homeowners Coverage Report in Design View.
   2. Change the Text11 label in the Page Header section using TotalCoverage as the new label name.
   3. Format the text box control in the Detail section containing the =[Liability]+ [PropertyDamage] calculation so that it displays with the Currency number format and two decimal places.

Save the Homeowners Coverage Report, switch to Report View, confirm your report matches Figure 2, and then close the report.

Figure 2: Homeowners Coverage Report—Report View

7. Open the Basic Umbrella Policy List Report in Design View, and then change the Alternate Back Color property for the Detail section to No Color. Save and close the report.
8. Open the Homeowners Premium Report in Design View, and then use the Subform/Subreport Wizard to add a subreport with the following options:

1. 1. Add the subreport below the Address label in the Detail section, at approximately the 1" mark on the vertical ruler.
   2. Use the Homeowners table as the source of the subreport.
   3. Select the PolicyNumber, PropertyDamage, and Premium fields (in that order) from the Homeowners table to add to the subreport.
   4. Ensure that the Choose from a list option button is selected, and accept the default link Show Homeowners for each record in Customers using CustomerID for the subreport.
   5. Save the subreport as Homeowners subreport (which is the default name). (Hint: The width of the subreport may expand the width of the report. Do not manually adjust the width.)
   6. Delete the label associated with the subreport.

Save the Homeowners Premium Report, switch to Report View, confirm your report matches Figure 3, and then close the report.

Figure 3: Homeowners Premium Report—Report View

9. Open the Customers by State Report in Design View, and then modify the report by completing the following tasks:

1. 1. Resize the width of the report as shown in Figure 4. (Hint: The right border of the report is at the 8" mark on the horizontal ruler.)
   2. Move the PostalCode label and control so that it appears under the City control in the approximate location shown in Figure 4. (Hint: Align the bottom of the label and control with the 2" mark on the vertical ruler.)
   3. Select the Region, PhoneNumber, and DateOfBirth controls simultaneously. Do not select the labels.
   4. Align the controls to the left as shown in Figure 4.

Confirm that the report matches Figure 4, and then save and close the Customers by State Report.

Figure 4: Customers by State Report—Design View

10. Open the Customer Address List Report in Design View, and then modify the report by completing the following tasks:

1. 1. Select all labels in the Page Header section.
   2. Bold the labels.
   3. Select the Address control in the Detail section, and then change the Can Grow property to Yes.
   4. Resize the Detail section of the report by dragging the lower boundary of the section to just below the controls in the report, at approximately the .5" mark on the vertical ruler for the Detail section.

Confirm that the report matches Figure 5, and then save and close the Customer Address List.

Figure 5: Customer Address List—Design View

11. Modify the Renters Premium List Report by performing the following tasks:

1. 1. Open the Renters Premium List Report in Design View.
   2. Use the Group, Sort, and Total pane to add a footer section to the Group on CustomerID section.
   3. Add a text box control in the CustomerID Footer section.
   4. Convert the text box control into a calculated control that averages the Premium

field. (Hint: Your control should contain the formula =Avg([Premium]).)

1. 5. Format the control so that it displays with the Currency number format and two decimal places.
   6. Change the label using Average Premium as the label name.
   7. Reposition the control and its label to the approximate location shown in Figure 6. (Hint: The left edge of the text box should be located at the 5" mark on the horizontal ruler.)

Confirm that the report matches Figure 6, and then save and close the Renters Premium List.

Figure 6: Renters Premium List—Design View