Unit 1 - Individual Project  Assignment Overview Type: Individual Project Unit:  Plan Procurement Management View objectives for this assignment Assignment Details Assignment Description Overview Project contract and procurement management involves making a decision to outsource work, developing a statement of work, submitting a request for proposal, awarding the contract, and then managing the procurement until contract completion

Assignment Overview

Type: Individual Project

Unit:  Plan Procurement Management

View objectives for this assignment

Assignment Details

Assignment Description

Overview

Project contract and procurement management involves making a decision to outsource work, developing a statement of work, submitting a request for proposal, awarding the contract, and then managing the procurement until contract completion. Having a detailed procurement plan lowers the risk of nonfulfillment of contracted work. In this class, you are to develop a Contract and Procurement Plan that identifies planning and execution components from developing the statement of work through the final contract delivery. You will select a project that you may have developed in a previous class or a known project in your organization to create this plan for.

Throughout this course, you will be working on developing several components of the final Key Assignment. Additional information and the deliverables for each Individual Project (IP) will be provided in the assignment description for this project.

In this first Individual Project, you are asked to develop the outline of the sections that will be included in the Contract and Procurement Plan document, as well as a draft of a proposal to submit to your instructor. The other information you will include is a high-level description of the project that you will be conducting the project procurements for.

You will also be setting up the final Key Assignment outline that you will add to each week. The combined IP assignments will be your final Key Assignment deliverable.

Project Selection

The first step will be to select a project for which you wish to develop a Contract and Procurement Plan. This project will be used as the basis for each of the assignments throughout the course and should conform to the following guidelines:

• Nontrivial: The selected project candidate should reflect a real-life project.
• Domain knowledge: You will be applying knowledge of this project to address assignments related to purchasing products or services outside the project team work, which requires the fulfillment of terms laid out in a contract.

Select a project that fits these requirements, and submit your proposal to your instructor before proceeding further with the assignments in the course. Approval should be sought within the first few days of the course. Your instructor will tell you how to submit this proposal and what notification will be given for project approval.

Assignment

Your first task in this process will be to select a project to use as the basis of your Key Assignment. You will also create the shell document for the final Key Assignment document deliverable that you will be working on throughout the course. As you proceed through each phase of the project, you will add content to each section of the final document to gradually complete the final project delivery, which is the Contract and Procurement Plan.

The project deliverables are as follows:

1. Submit your project proposal to your instructor for approval.
2. Contract and Procurement Plan document shell
   • Use Microsoft Word
   • Title Page
     1. Course number and name
     2. Project name
     3. Your name
     4. Date
   • Table of Contents
     1. Use autogenerated TOC
     2. Should be a separate page
     3. Maximum of 3 levels deep
     4. Update the fields of the TOC so it is up-to-date before submitting your project
   • Section Headings (Create each heading on a new page with "TBD" as the content except for sections listed under "New Content" below.)
     1. Project Outline
     2. Make-or-Buy Analysis
     3. Contract Type Selection
     4. Request for Proposal (RFP)
     5. Statement of Work (SOW)
     6. Source Selection Criteria
     7. Procurement Contract Award
     8. Procurement Risks
     9. Procurement Management Process
     10. Contract Administration Process
     11. Change Control Process
     12. Quality Control Plan
     13. Performance Reporting Plan
     14. Project Procurement Legal Rights and Responsibilities
     15. Project Procurement Closeout
3. New Content (to be Inserted in document shell)
   • Project Outline
     1. Give a brief description of the project.
     2. Material taken from approved proposal submitted to instructor will serve as the draft for the proposal.
     3. Project must be approved by the instructor.
   • Make-or-Buy Analysis
     1. Discuss why the procurement portion of the selected project is going to be sourced out (or bought).
     2. Discuss the pros and cons of making (or keeping within the project team) versus outsourcing.
     3. Include a financial and schedule deadline justification.
   • Contract Type Selection
     1. Discuss the pros and cons of at least 3 contract types for this project.
     2. Identify the final contract type selected, with a justification.
4. Name the document "LastName_FirstName_MPM346_IP1.doc"
5. Submit the document for grading.

Assignment Overview

Type: Individual Project

Unit:  Conduct Procurement

Grading Type: Numeric

Deliverable Length:  600–1,200 words of new content

View objectives for this assignment

Assignment Details

Assignment Description

Assignment

For this assignment, you will select the best RFP, SOW, and procurement contract award templates that you researched in the Discussion Board. You should have at least 6 sections in each of the templates. Your next task is to fill in all of your relevant project information in each of the templates.

For the compilation of your source selection criteria, you may use something similar to the following table or a matrix:

Deliverables

The overall project deliverables are as follows:

• Update the Key Assignment document title page with the new date and project name.
• Update previously completed sections based on instructor feedback.
• Complete the new content below, and copy it under the sections in the Key Assignment document called Request for Proposal, Statement of Work, and Source Selection Criteria.

New content to be inserted is as follows:

1. Request for Proposal (RFP)
   1. Fill in all of the sections in the selected RFP with sufficient detail.
   2. Prepare a brief letter to be sent with the RFP explaining why you are sending it to the specific vendors.
   3. Build a list of at least 3 real or fictitious vendors.
2. Statement of Work (SOW)
   1. Fill in all of the sections in the selected SOW with sufficient detail.
3. Source Selection Criteria
   1. Construct a selection criteria matrix similar to the example with at least 6 or more criteria in the first column to effectively rate your 3 vendors or suppliers.
   2. Fill in the names of each of the vendors across the top.
   3. Determine how you will rank them (e.g., 3 = high probability, 2 = good probability, and 1 = low probability) to allow you to tally these up for an overall ranking.
4. Name the document "LastName_FirstName_MPM346_IP2.doc."
5. Submit the document for grading.

Please submit your assignment.