Homework answers / question archive / Word Tutorial 3: Creating Tables and a Multipage Report   TRUE/FALSE        1

Word Tutorial 3: Creating Tables and a Multipage Report   TRUE/FALSE        1

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TRUE/FALSE

 

     1.   To view the headings in the document, you can click the HEADINGS link in the Navigation pane.  

 

 

     2.   Paragraphs formatted with Heading 1 style are considered the lowest level headings and appear aligned at the left margin of the Navigation pane.

 

     3.   A table is a useful way to present information that is organized into categories, or fields.

 

     4.   The outline of a cell turns orange when it is highlighted.

 

     5.   As a general rule, you should use page breaks to position a particular part of a document at the top of a page.

 

     6.   You can enter data in a table by moving the insertion point to a cell and typing.

 

     7.   Dragging the mouse pointer across columns and rows is the most foolproof method for selecting part of a table.

 

     8.   A tab stop is a location on the vertical ruler where the insertion point moves when you press the Tab key.

 

     9.   The term superscript means that the number is raised slightly above the line of text.

 

   10.   A SmartArt graphic contains placeholder text that you replace with your own text.

 

MODIFIED TRUE/FALSE

 

     1.   In a table of clients, the complete set of information about a particular client is called a(n) field. _________________________

 

 

     2.   To open the Sort dialog box, on the EDIT LAYOUT tab, click the Sort button. _________________________

 

     3.   To delete the contents of a row, select the row and press the Delete key. _________________________

 

     4.   There are default tab stops every one inch on the horizontal ruler. _________________________

 

     5.   The default tab stops on the ruler are all right tab stops because that is the tab style used most often. _________________________

 

     6.   A(n) footnote is an explanatory comment or reference that appears at the bottom of a page. _________________________

 

 

     7.   A(n) continuous section break inserts a page break and starts the new section on the next page. _________________________

 

 

     8.   A(n) section is a part of a document that can have its own page orientation, margins, headers, footers, and other formatting. _________________________

 

 

     9.   A(n) SmartArt graphic is a diagram or chart that illustrates concepts that would otherwise require several paragraphs of explanation. _________________________

 

   10.   To create a cover page, you can use the Cover Page button on the REVIEW tab. _________________________

 

MATCHING

 

Identify the letter of the choice that best matches the phrase or definition.

a.	record	f.	reference marker
b.	footnote	g.	header row
c.	endnote	h.	sort
d.	header	i.	tab stop
e.	footer	j.	section

 

 

     1.   An explanatory comment or reference that appears at the bottom of a page

 

     2.   An explanatory comment or reference that appears at the end of a document

 

     3.   A small, superscript number used with a footnote

 

     4.   The complete set of information about a particular entity in a table

 

     5.   A row at the top of a table containing the names of each field.

 

     6.   A location on the horizontal ruler where the insertion point moves when you press the Tab key.

 

     7.   Text printed at the top of every page

 

     8.   Text printed at the bottom of every page

 

     9.   A part of document that can have its own page orientation, margins, headers, footers, and so on

 

   10.   Process of rearranging information in alphabetical, numerical, or chronological order

MULTIPLE CHOICE

 

     1.   From the Navigation pane, you can ____ a subordinate heading to the next level up in the heading hierarchy.

a.	demote	c.	copy
b.	move	d.	promote

 

 

 

 

 

 

     2.   Item ____ in the accompanying figure points to this heading which either contains the insertion point or the body text below it contains the insertion point.

a.	1	c.	3
b.	2	d.	4

 

 

 

     3.   Which item in the accompanying figure displays the heading formatted with the Heading 1 style?

a.	1	c.	3
b.	2	d.	4

 

 

 

     4.   Which item in the accompanying figure displays the heading formatted with the Heading 2 style?

a.	1	c.	3
b.	2	d.	4

 

 

 

     5.   Item 3 in the accompanying figure is formatted with the ____ style.

a.	Heading 1	c.	Heading 3
b.	Heading 2	d.	Normal

 

 

 

     6.   To add a blank table to a page, use the Table button on the ____ tab.

a.	NEW	c.	HOME
b.	INSERT	d.	VIEW

 

 

     7.   In Microsoft Word, pressing the ____ key(s) will move the insertion point to the end of the document.

a.	End	c.	Ctrl+End
b.	Ctrl+Home	d.	Shift+End

 

 

 

     8.   On the Table button grid, Word indicates the size of the table by ____ at the top of the grid when dragging the pointer across a selection.

a.	columns and rows	c.	inches
b.	width and height	d.	total cells

 

 

 

 

 

 

     9.   Item 6 in the accompanying figure indicates the ____.

a.	end-of-table mark	c.	end-of-row mark
b.	end-of-cell mark	d.	end-of-column mark

 

 

 

   10.   Item 4 in the accompanying figure indicates a ____.

a.	handle	c.	end-of-cell mark
b.	cell	d.	insertion point

 

 

 

   11.   Which arrow in the accompanying figure indicates where text would appear if you were to begin typing in the above table?

a.	1	c.	3
b.	2	d.	6

 

 

 

   12.   Item ____ in the accompanying figure indicates the Table Resize handle.

a.	3	c.	5
b.	4	d.	6

 

 

 

   13.   Item 3 in the accompanying figure indicates the ____.

a.	Table Tools contextual tools	c.	insertion point
b.	Table Select handle	d.	end-of-cell-mark

 

 

 

   14.   If data takes up more than one line in a cell, ____.

a.	you must manually reconfigure the cell height
b.	some text will not appear
c.	Word automatically wraps the text to the next line and increases the height of the row
d.	Word moves the text into a new cell

 

 

 

   15.   When you press the Tab key in the last cell in the table, ____.

a.	the insertion point moves to the first cell of the table
b.	you add a new row to the bottom of the table
c.	the insertion point remains in the last cell
d.	the insertion point moves to the row above the last cell

 

 

 

   16.   If Word creates a new paragraph in the cell rather than moving the insertion point to a new cell, you pressed the ____ key(s).

a.	Tab	c.	Ctrl+Shift
b.	Enter	d.	Shift+Tab

 

 

 

   17.   To move the insertion point to the next cell to the right in a table, you can ____.

a.	press the Tab key	c.	press Alt + Home
b.	press the Alt + Tab key	d.	press Ctrl + Home

 

 

 

   18.   When you sort a table, you arrange the rows based on the ____ of one of the columns.

a.	contents	c.	title
b.	subject	d.	fields

 

 

 

   19.   To sort a table so that all names in its Last Name column appear in alphabetical order (A to Z), sort in ____ order.

a.	alphabetical	c.	ascending
b.	chronological	d.	descending

 

 

 

   20.   Make sure the Header row option button is selected to indicate ____.

a.	that row is different from other data
b.	the header for using table commands
c.	the column title should be overwritten
d.	not to include that row in a sort

 

 

 

   21.   To sort by a second column, click the ____ arrow and click a column header.

a.	Secondary Sort	c.	And
b.	Then by	d.	Or

 

 

 

   22.   To delete the structure of a row, column, or table, select the row, column, or table, and then use ____.

a.	the Delete button on the keyboard
b.	the Backspace button on the keyboard
c.	the Redo command
d.	the Delete button in the Rows & Columns group

 

 

 

   23.   To delete only the selected contents of the table, but not the table itself, ____.

a.	press the Delete key	c.	right-click the table and press Backspace
b.	right-click the table and choose Cut	d.	press Ctrl+Backspace

 

 

 

   24.   All of the following are options in the Delete menu EXCEPT ____.

a.	Delete Cells	c.	Delete All
b.	Delete Columns	d.	Delete Table

 

 

 

   25.   If you position the mouse pointer over the border of a column and double-click it, ____.

a.	the column will adjust to a standard width of 10
b.	the column will adjust to accommodate the widest entry in the column
c.	the column will adjust to accommodate the shortest entry in the column
d.	the column remains unchanged

 

 

 

   26.   Styles for formatting rows or columns in alternating colors are referred to as ____ rows or columns.

a.	striped	c.	banded
b.	shaded	d.	bordered

 

 

 

   27.   To open the Table Styles gallery from the Table Styles group, click the ____ button.

a.	More	c.	New
b.	Modify	d.	View All

 

 

 

   28.   A(n) ____ is a location on the horizontal ruler where the insertion point moves when you press the Tab key.

a.	indention	c.	tab stop
b.	paragraph	d.	none of the above

 

 

 

   29.   Which of the following is not a major tab stop?

a.	Decimal	c.	Bar
b.	Center	d.	Justify

 

 

 

   30.   To clear a tab stop, ____.

a.	drag it off the ruler	c.	double-click it
b.	press the Delete Tab button	d.	press the Remove button

 

 

 

   31.   To organize large amounts of information, it is best to use ____.

a.	tables	c.	unformatted data
b.	tabs	d.	single columns

 

 

 

   32.   A main advantage to tab stops and tables is that when you edit data, ____.

a.	it saves automatically
b.	the alignment remains intact
c.	Word uses AutoComplete to anticipate your entries
d.	Word automatically tabs data with the correct spacing

 

 

 

   33.   To create a footnote, click Insert Footnote in the Footnotes group on the ____ tab.

a.	FOOTNOTE	c.	REFERENCES
b.	INSERT	d.	CITATIONS

 

 

 

   34.   To format part of a document in an orientation different from the rest of the document, you need to ____.

a.	create a separate document
b.	divide the document into sections
c.	include page breaks in document
d.	You cannot format parts in different orientations.

 

 

 

   35.   The Section Breaks part of the Breaks menu includes all of the following breaks except ____.

a.	Next Page	c.	New Page
b.	Continuous	d.	Odd Page

 

 

 

   36.   To create SmartArt, switch to the INSERT tab and use a button in the ____ group.

a.	Illustrations	c.	Graphics
b.	Art	d.	Draw

 

 

 

   37.   Which of the following is not a panel in the Choose a SmartArt Graphic dialog box?

a.	A larger image of the graphic, with an explanation of the graphic’s purpose
b.	A thumbnail description of the graphics in all categories
c.	Categories of SmartArt Graphics
d.	Graphics associated with the selected category

 

 

 

   38.   Which of the following is not a category in the SmartArt Graphic dialog box?

a.	Relationship	c.	Protocol
b.	Hierarchy	d.	Pyramid

 

 

 

   39.   To insert a page number where the insertion point is located, choose ____ from the Page Number menu.

a.	Insert Here	c.	Top of Page
b.	Current Position	d.	Bottom of Page

 

 

   40.   If the ____ button is selected in the Navigation group for the section 2 header, anything you add to that header will update in the section 1 header.

a.	Hyperlink	c.	Link to Previous
b.	Link All	d.	Update All

 

 

 

   41.   A(n) ____ should not be included on a cover page.

a.	title	c.	footer
b.	author name	d.	summary

 

 

 

   42.   Cover Page styles in the Cover Page gallery match the preformatted ____ styles in Word, making it easier to create a coherent style by choosing matching names.

a.	formatting	c.	header
b.	document	d.	footer

 

 

 

Case-Based Critical Thinking Questions

Case 3-1

 

Josephine has just been hired as the assistant for a ten-person production team. She wants to organize her team’s information, but she is only familiar with Microsoft Word. Josephine wants to include each team member’s name, title, e-mail address, and work extension.

 

   43.   The best way for Josephine to organize her data in Microsoft Word would be to use ____.

a.	a chart	c.	multiple text boxes
b.	a table	d.	the shapes function

 

 

 

   44.   Josephine’s boss likes her table, but has asked that she also include each team member’s home office number. What’s the best way for Josephine to go about adding this information?

a.	Press the Tab key at the end of the last row.
b.	Click the Select button in the Table group, then press Delete.
c.	Click the Add Column button at the top of the column border.
d.	Delete the current table and insert a new table with the correct number of columns and rows.

 

 

 

   45.   After a few months, one of Josephine’s colleagues moves to another team within the company. Josephine no longer needs his information in her table. What would you recommend that she do?

a.	Use shading to gray out the row containing his data.
b.	Use Strikethrough from the Font menu to indicate this person is no longer part of the team.
c.	Select the table, and click the Delete button in the Rows & Columns group.
d.	Select the row to be deleted, and click the Delete button in the Rows & Columns group.

 

 

 

   46.   After using the table for a few weeks, Josephine has gotten tired of having to look through every row for the name she wants to find. What would be the easiest way for Josephine to organize her data?

a.	Use the Sort feature to arrange rows based on the contents of one column.
b.	Open the table and do a Find each time she wants to locate information.
c.	Use banded shading to make the table easier to read.
d.	There is no way to organize this data in Microsoft Word.

 

 

 

Case-Based Critical Thinking Questions

Case 3-2

 

Monica is working on a report for her art history class. She is using Microsoft Word for her report so that she can incorporate tables, text, and graphics into one document, but needs suggestions on fine-tuning her report.

 

   47.   Monica has included a table in her report to give information on 20 key events. Since the table is text-heavy, Monica wants to make it easier to distinguish between the rows. Monica should use the ____ formatting to make her table easier to read.

a.	Banded Rows	c.	Banded Columns
b.	First Column	d.	Header Row

 

 

 

   48.   Monica needs to add a header to her report. She wants to have a different heading for the first page.  Monica needs to select Different First Page check box in the Options group ____.

a.	on the HEADER & FOOTER TOOLS DESIGN tab
b.	using the INSERT tab
c.	from the HOME tab
d.	from the REVIEW tab

 

 

 

   49.   Monica wants to start a new section at the location of the insertion point without changing the page flow. To do this, she should ____.

a.	insert a Next page section break	c.	insert a column break
b.	insert a Continuous section break	d.	press the Enter key

 

 

 

   50.   Monica is editing her report and notices that she has forgotten to insert a footnote on page 4. When Monica inserts the footnote, ____.

a.	she will create formatting issues in Word
b.	Word will insert an alternate numbering system for the new note
c.	Word will automatically renumber all footnotes
d.	she will have to renumber all subsequent footnotes

 

 

   51.   Monica wants insert a cover page for her report. She needs to be sure her insertion point is at the beginning of the report. Then she would click the Cover Page button from the ____.

a.	VIEW tab	c.	HOME tab
b.	INSERT tab	d.	LAYOUT tab

 

 

 

   52.   Monica used the Cover Page gallery to insert a cover page in her report but now she wants to delete it. To do so, she should click the Cover Page button in the Pages group, and then click ____.

a.	Delete Cover Page	c.	No Cover
b.	Cancel Cover Page	d.	Remove Current Cover Page

 

 

 

COMPLETION

 

     1.   The area where a row and column intersect is called a(n) ____________________.

 

     2.   To ____________________ a row, click in the selection bar to the left of the row.

 

 

     3.   If you insert a table with the wrong number of rows or columns, click the ____________________ button on the Quick Access Toolbar to remove the table.

 

     4.   If you type “sunny days,” but “Sunny days” appears after you press Tab, the ____________________ feature has capitalized “Sunny.”

 

     5.   The term ____________________ refers to the process of rearranging information in alphabetical, numerical, or chronological order.

 

 

     6.   To sort a column in reverse order, click the ____________________ option button.

 

     7.   You can add or delete rows and columns by using the buttons in the ____________________ group on the Mini toolbar, for example.

 

     8.   To change the width of a selected column, drag or ____________________ the right column border.

 

     9.   As you drag the mouse pointer across a blank grid to insert a table, a(n) ____________________ of the table structure will appear in the document.

 

   10.   If you position the mouse pointer over a style in the Table Styles group, a(n) ____________________ will appear to display the style’s official name.

 

   11.   There are ____________________ major types of tab stops.

 

   12.   A(n) ____________________, or row of dots between tabbed text, makes it easier to read a long list of tabbed material.

 

   13.   ____________________ appear at the end of a section or, in case of a document without sections, at the end of the document.

 

   14.   To ensure a smoother right margin, you can turn on automatic ____________________, in which case any word that ends within the last .25 inch of a line will be hyphenated.

 

   15.   ____________________ Mode is a document view designed to make reading on a screen as easy as possible.

 

ESSAY

 

     1.   Tabs and tables offer different advantages for aligning text. Explain the advantages of tabs and of tables. When would you use each method?

 

     2.   Explain the difference between endnotes, footnotes, and citations.

 

 

     3.   Explain what Read Mode is and discuss reviewing a document in Read Mode.