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Homework answers / question archive / New Perspectives Word 2016 | Module 6: SAM Project 1a Camille’s Classic Cars PERFORMING A MAIL MERGE GETTING STARTED Open the file NP_WD16_6a_ FirstLastName _1
New Perspectives Word 2016 | Module 6: SAM Project 1a
Camille’s Classic Cars
PERFORMING A MAIL MERGE
GETTING STARTED
Open the file
NP_WD16_6a_
FirstLastName
_1.docx
, available for download
from the SAM website.
Save the file as
NP_WD16_6a_
FirstLastName
_2.docx
by changing the “1” to
a “2”.
o
If you do not see the
.docx
file extension
in the Save As dialog box, do not
type it. The program will add the file extension for you automatically.
With the file
NP_WD16_6a_
FirstLastName
_2.docx
still open, ensure that your
first and last name are displayed in the footer.
o
If the footer does not display your name, delete the file and download a
new copy from the SAM website.
PROJECT STEPS
1
You are creating a form letter to send to people who requested more information
about Camille’s Classic Cars at a recent car show. Begin formatting the
document by selecting the list of technicians and their specialties on page 1
(beginning “Glenna Warner” and ending “Engine modifications”), and then set a
left tab stop at
3"
using the
2.......
dotted line leader option.
2
On page 2, convert the four paragraphs describing the services (“Total
restoration”, “Upgrades”, “Mechanical disassembly”, and “Interior restoration”)
to a table with three columns by separating the text at each tab.
1.
Insert a new row at the beginning of the table, and then enter the text shown in
bold in Table 1 below.
Table 1: Header Row
Service
Hourly Rate
Description
2.
Insert a column to the right of the “Hourly Rate” column, and then enter the
text shown in bold in Table 2 on the next page.
Table 2: New Column
Header row
Average Hours
Row 2
400 to 600
Row 3
30 to 100
Row 4
100 to 300
Row 5
30 to 200
3.
Format the header row using
bold
and
Teal, Accent 6, Lighter 60%
(10
th
column, 3
rd
row of the Theme Colors palette) shading.
4.
Start a mail merge, and then select
Letters
as the type of main document.
Next, type a new recipient list as follows:
a.
Customize the columns by deleting the
Company Name
,
Country or
Region
, and
Work Phone
fields.
b.
After the
Email Address
field, add a new field using
Car Model
as the
name.
c.
Enter the recipient information shown in bold in Table 3 below.
d.
Save the data source using a name of your choice.
Table 3: Recipient Information
Title
Mr.
First Name
Adam
Last Name
Ludgate
Address Line 1
5744 Park Circle
Address Line 2
Apartment 4B
City
Chicago
State
IL
ZIP Code
60604
Home Phone
(773) 555-0102
Email Address
ludgate@tech.cengage.com
Car Model
Camaro
5.
At the beginning of the letter, delete “[INSERT INSIDE ADDRESS]”, but not the
paragraph mark, and then insert the eight merge fields shown in Figure 1 below.
Include the paragraph marks, punctuation, and spaces between the merge
fields as shown.
Figure 1: Merge Fields for the Inside Address
6.
In the greeting line, delete “[INSERT TITLE]”, and then insert the Title merge
field. Next, delete “[INSERT LAST NAME]”, and then insert the Last_Name merge
field.
7.
In the paragraph after the greeting line, delete “[INSERT CAR MODEL]”, and
then insert the Car_Model merge field.
8.
In the paragraph that begins “Please call me...”, delete “[INSERT EMAIL
ADDRESS]”, and then insert the Email_Address merge field.
9.
Complete the mail merge as instructed in the lettered steps below. You will
merge to a new document and then copy the contents of the merged file to the
bottom of your original document, so that all of your assignment appears in the
same file.
a.
Finish and merge all records to a new document.
b.
In the new document
Letters1.docx
, which contains the merged form
letter, press
CTRL+A
to select all contents in the document, and then
copy the merged form letter to the Office Clipboard.
c.
In the file
NP_WD16_6a_
FirstLastName
_2.docx
, move the insertion
point to the blank paragraph at the end of the document, insert a Page
Break, and then paste the merged form letter into the main document.
d.
To remove the extra blank page at the end of your main document, delete
the Section Break and all but one of the blank paragraph marks. Verify
that the pasted merged form letter appears on pages 3 and 4 of the file
NP_WD16_6a_
FirstLastName
_2.docx
, and then turn off the preview of
the mail merge results.
Close the new, merged document without saving it.
Your document
NP_WD16_6a_FirstLastName_2.docx
should look like the Final Figure
on the following pages. Save your changes, close the document, and then exit Word.
Follow the directions on the SAM website to submit your completed project.
Note: When opening your Graded Summary report for this Project, you may be prompted
to Select From “Office Address List”. Select
No
in the dialog box to view your report.
