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1) Provide an explanation of each of the following meeting terminology: Quorum Procedural motion Proxy Conflict of interest     2

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1) Provide an explanation of each of the following meeting terminology:

1. Quorum
2. Procedural motion
3. Proxy
4. Conflict of interest

 

 

2. Outline a meeting structure for a formal meeting.

3. Outline a meeting structure for an informal meeting.

 

 

4. Outline at least three key arrangements that need to be made for a meeting.

 

5. Outline two responsibilities of a chairperson prior to a meeting.

6. Outline three important aspects of a chairperson’s job during a meeting.

7. Explain why it is important for a chairperson to monitor the participation of all those involved in a meeting.

 

8. Explain how, in the role of a chairperson, you would manage someone who is dominating the meeting.

 

9. Explain how, in the role of a chairperson you would manage someone who is too shy to contribute to a meeting.

 

10. Explain how in the role of a chairperson you would manage two people having a private conversation within a meeting.

 

11. Describe two ways of conducting meetings?

12. Describe three advantages of face to face meetings and give an example of a workplace situation where this type of meetings may be used.

13. Describe three advantages of meetings held by teleconference or web conferencing and give an example of a workplace situation.

14. Describe the use of webcams for meetings, including a brief description of how to use a web cam.

15. Explain the purpose of agenda and identify five items that should be included in the agenda

16. Explain the purpose of meeting minutes and identify five items that should be included in the meetings minutes.

17. Explain the differences between informal meeting minute and formal meeting minutes.

18. Access the corporate act 2001 from the internet and identify the information from the act that relate to notice of meeting. Now answer the following questions:

1.    To whom must a notice of meeting be provided?
2. How must the notice of the meeting be provided? Indicate at least two ways.