Homework answers / question archive / Title: Preliminary Investigation and System Requirements (total of 4-8 pages) A Preliminary Investigation and System Requirements for your proposal will be due at the end of Week 4

Title: Preliminary Investigation and System Requirements (total of 4-8 pages) A Preliminary Investigation and System Requirements for your proposal will be due at the end of Week 4

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Title: Preliminary Investigation and System Requirements (total of 4-8 pages)

A Preliminary Investigation and System Requirements for your proposal will be due at the end of Week 4. This is normally two different documents but due to the length of the course we will combine them.

Please use the template below as it lists the parts that are graded.

1. General Information 50

• Company profile
• Business situation
• Problem or Opportunity
• Project Scope and Constraints
• Perform Fact-Finding
• Copy of a survey or interview questions.
• Diagram current processes.

1. Requirements 40

• List of Requirements

1. General Format and Grammar 10

Format
All components of the double spaced paper must have one inch margins (left, right, top and bottom) and be written in 11 or 12 pitch, Arial or Times New Roman font. 4-7 pages in length. Name your file LastnameFirstnameProposal (eg., MeyerGregProposal) and upload it to the Assignment section of the classroom. Be sure to check the "Submit for Grading" box when uploading and submitting your file.

Preliminary Investigation and Requirements Report Template Version 0.0: [Date published] Presented by: [Presenter's name] CASE STUDY WORKSHEET AND TEMPLATE Worksheet Client approval: Yes ______ No ______ Note whether your case study needs to be ready in time for a specific event: Date: ___________________ Event: ________________________________ Template Case Study for [Customer Name] 1. GENERAL INFORMATION Company profile [Briefly describe your customer’s products or services. Include information about the company's history. EX AMP LE : ? Wingtip Toys, established in 1956, is the premier supplier to toy retailers worldwide. ? Revenues in 2003: $3.5 million ? Estimated IT budget for 2004: $1.2 million ? Wingtip Toys ceased IT development after September 11, 2001, and has not pursued any recent IT development.] Business situation [Identify the problems that your customer is facing and their goals and objectives. List the strategic business or competitive reasons that caused the customer to reevaluate its current situation. Be as specific as possible, citing examples when appropriate and including supporting customer quotes. As a result of the recovery of the market, Wingtip Toys wants to procure software for improved tracking of inventory and purchasing.] EX AMP LE : Technical situation [Provide a detailed evaluation of the customer's current technical situation. Identify what the customer uncovered during the evaluation of its systems, the technical challenges the customer is facing, and how the customer believes it can meet the challenges. Wingtip Toys' current environment runs on older computers that are no longer capable of handling the bandwidth necessary for servicing Wingtip Toys' worldwide customer base. Additionally, Wingtip Toys would like to allow customers to automate their orders and also would like to eliminate telephone and paper orders.] EX AMP LE : [COMPANY NAME] CONFIDENTIAL PAGE 2 CASE STUDY WORKSHEET AND TEMPLATE Problem or Opportunity [Create SWOT or Fishbone diagram] A popular technique for investigating causes and effects is called a fishbone diagram, or Ishikawa diagram. ] Project Scope and Constraints [In this section, include descriptions of each of the following as they pertain to your system: – Project scope – Project creep – Constraints • Present versus future • Internal versus external] Perform Fact-Finding [Document how you conducted fact finding and how you diagrammed current processes.] Fact-Finding – Fact-finding involves various techniques – Depending on what information is needed to investigate the systems request, fact-finding might consume several hours, days, or weeks – Analyze Organization Charts • Obtain organization charts to understand how the department functions and identify individuals you might want to interview – Conduct interviews – Review documentation – Observe operations – Conduct a user survey] Survey / Interview Questions: [COMPANY NAME] CONFIDENTIAL PAGE 3 CASE STUDY WORKSHEET AND TEMPLATE – Make up lists of questions that you will ask to various personnel of the area which you are investigating Current Processes [This “Current Processes” section is sometimes missed by students. This is an important section and carries 15 points. You need to show at least 3 different current processes i.e. the current way of how things are done.] The format to be followed can be 1. the way we designed processes in week 3 class discussions i.e. Process Name; Input, Process, and Output… OR 2. use Data Flow Diagrams (Logical DFD) which show the same thing as #1 but in a visual format. The advantage of using DFD for PIR is that later during SDS, you can use the same format but you can expand them adding physical information i.e. using “Physical DFD”. See the following resource: https://www.visual-paradigm.com/guide/data-flowdiagram/what-is-data-flow-diagram/#dfd 2. REQUIREMENTS List of Requirements [Define system requirements and list the general categories into which system requirements fall: functional, non-functional, etc…]. As you can see the grading rubric below, this “Requirements” section is allotted 40% of the PIR. So, this should be the biggest and in most depth of the entire PIR. Please do not turn in just a couple sentences for this section. This section requires the most thought and work on your part. DO NOT USE THE SAME FORMAT AS IN CURRENT PROCESSES SHOWN ABOVE i.e. do not show input/process/output for requirements. Requirements show lists of features/functionality we want the new system to have. These take the form of: The system must have… or the system shall have …. See the EXAMPLE highlighted in blue below. See also https://en.wikipedia.org/wiki/Functional_requirement EX AMP LE : Process • • System must handle registration for regular students and children in after-care. Must track the payment method and status of students including calculation of payments and amount due.] This section must show requirements broken down into various categories, with a minimum of the following: functional (by far, the biggest section of the PIR), non-functional, etc. Here are some resources to help you with this section: [COMPANY NAME] CONFIDENTIAL PAGE 4 CASE STUDY WORKSHEET AND TEMPLATE • https://en.wikipedia.org/wiki/Requirements_analysis o Pay particular attention to section 3 i.e. the following https://en.wikipedia.org/wiki/Requirements_analysis#Types_of_requirements • https://en.wikipedia.org/wiki/Functional_requirement • https://en.wikipedia.org/wiki/Non-functional_requirement “FUNCTIONAL REQUIREMENTS” ARE THE BIGGEST & MOST IN-DEPTH SECTION OF THE PIR Later in the SDS, you will take the same list of Functional Requirements and will create a Physical DFD based on them. So, it’s to your advantage to learn DFD from now, and solidify your skills. Grading Rubric Category Maximum Points 1. General Information a. Company profile 5 b. Business situation 5 c. Problem or Opportunity 5 d. Project Scope / Constraints 5 e. Perform Fact-Finding 5 f. survey / interview questions 10 g. Diagram current processes 15 2. List of Requirements -List of Requirements 40 3. General Format / Grammar 10 4. Other comments Total [COMPANY NAME] 100 CONFIDENTIAL PAGE 5 Department of Information Technology INFO498: Information Technology: Capstone Starting your Internship at Club IT Club IT is a downtown music venue managed and owned by Ruben Keys and Lisa Tejada. They both graduated with degrees in Business Administration in 2005, and decided to follow their dream to open a nightclub. During college, they supported themselves by working as musicians, Lisa playing jazz violin and Ruben on drums, so they learned quite a bit about nightclub operations from experience, in addition to business principles learned from their studies. Lisa and Ruben have just completed extensive remodeling of the interior of Club IT and are pleased with the results. Its high ceilings and high energy lighting creates an ambience of fun and energy. For music, they hire live bands on Fridays and Saturdays and have a live DJ Tuesdays through Thursdays (closed on Sundays). The DJ uses a collection of MP3 playlists, playing hip-hop, techno, and electronic with some Top 40’s thrown in. Lisa and Ruben run the office and maintain all financial and business-related records. They realize that while the resources they spent on remodeling are paying off well, their information management is lagging behind. Their next project is a full analysis of their information needs, and to start it off, they have hired you as an intern. To prepare for your first day of work, you and a few friends decide to spend a Friday evening at Club IT. Your visit is very enjoyable – you have made some new friends, learned some new dance steps, and really rocked with the great band. Reporting to work on Monday afternoon, you wonder though, how much information technology a nightclub can possibly need, and if there will be enough information and technology analysis opportunities to justify your internship at Club IT. Sitting in the empty club a few hours before opening, you have your initial meeting with Ruben and Lisa. They give you background on the club and an overview of their need to boost their information technology, data management, and decision-making capabilities. Your first task is to get acquainted with the club and its operations, so Lisa has you log into their website from her desk in their tiny back office. The current IT configuration of the workstations used by Lisa and Ruben in the Club IT back office is as follows: a. b. c. d. Pentium Processor 1GB of RAM Ethernet Adapter 17” Color Display e. Windows XP Professional f. Internet is Comcast High-speed to modem hardwired to computer Much of the work at Club IT involves manual activity (cooking; setting, serving and clearing tables; escorting guests to tables; etc.) conventional keyboard data entry is often impractical. Before proceeding, please look over their current web pages to include employee only sections. higheredbcs.wiley.com/legacy/college/rainer/0470169001/club_it/index.html System Requirements During a meeting with Ruben Keys and Lisa Tejada, they express some of their current perceived problems. Keeping track of inventory has been a major problem. They have run out of the most popular menu items six different times in the last month while being way oversupplied in items that were not moving. Both Ruben and Lisa are comfortable with MS Office, to include Access. They know an Access database would be better than Excel spreadsheets but they are not sure why or how to set it up. Ideally they would like a system that would adjust inventory levels the moment an article is ordered with the waitress. Then a notification or an automatic order would be generated when certain inventory levels are met. They would also like to see reports that showed trend data such as: the sale of different items, if a particular waitress had higher sales, or if time of the day had an effect on sales of different items. Security is always a concern as Lisa is extremely worried about anyone gaining access to their data. Your internship could last the entire summer but they would like to evaluate you for the first 8 weeks. During that time, they would like a completed initial proposal (containing a Preliminary Investigative Report and System Requirements) by week 4, and a System Design Specification by week 7. A template for the proposal has been provided to you and any questions that you have for Ruben and Lisa can be asked in the forum entitled “Questions for Rueben and Lisa.” Link to Club IT Website: higheredbcs.wiley.com/legacy/college/rainer/0470169001/club_it/index.html