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PROJECT FILE ASSIGNMENT INSTRUCTIONS OVERVIEW Part 1 of your Case Study presented essential planning elements for your selected project

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PROJECT FILE ASSIGNMENT INSTRUCTIONS OVERVIEW Part 1 of your Case Study presented essential planning elements for your selected project. Part 2 will build upon these initial plans, allowing you the opportunity to use project management software to build a task list, create a Gantt Chart, input resources, develop a schedule, and plan for certain particulars that are common on many projects. This aspect of the Case Study will help develop your develop your software skills and provide practical application of the concepts we study. INSTRUCTIONS The following will be submitted in one MS Project document. 1. Open a new project in Microsoft Project. Save the file in this format: LastName_Project_Name 2. Have the entire project as the first task you input (that is, input the name of your project on the first line). Provide some overarching information about your project. In the Notes file, describe the project and list the key deliverables. Include any other information that may be helpful to your project. 3. Establish a project start date. In the Notes section, explain why you selected this date. 4. Create a work breakdown structure (WBS) by decomposing the scope for your project into deliverables and enter these as “tasks” in your project file. You must have at least 5 deliverables. 5. Decompose the deliverables further into work packages (tasks) and enter them under your deliverables. It is helpful to keep your deliverables as nouns, and to use verbs for each task. Include enough detail to have 20–25 unique tasks. 6. Use the “Indent Task” button to create a hierarchy that delineates deliverables and tasks. 7. Code the project following the 1.1, 1.1.1, 1.2 format. 8. Establish the project schedule by estimating time durations for all of your individual tasks. Enter the duration (in days) for each task. 9. Using a task’s Notes feature, justify the time estimates for at least 5 tasks. For example, you might make the following note: “This will take 3 days to allow the paint to dry before applying the trim.” 10. Enter at least 3 milestones for your project. Milestones typically use passive verbs (i.e. Phase 1 completed) and do not have any duration assigned to them (0 days). 11. Link all of your individual tasks and milestones. You can use the “link” button (appears as a chain link) after selecting the 2 tasks to be linked. Note that there are numerous ways to link tasks. Vary your linkages by including at least 2 relationships that are not Microsoft Project’s default (Finish-to-Start) relationships. 12. Not all tasks start immediately after a task ends (they “lag”) or wait until a task is completely finished before starting (they “lead”). Therefore, have at least 1 task include lead time or lag time. In the Notes section for this task, indicate why there would be a lead/lag for that particular task. 13. 14. 15. 16. 17. 18. 19. 20. Next, begin to assign workers and estimate your resource costs. Enter at least 6 human resources on the Resource Sheet. Add comments to at least half of your resources to provide information about those resources. Note things such as why they were selected, potential scheduling issues, a potential back-up, or other information that a project manager might find helpful. In order to determine the budget for your project, you must input your labor costs. After your resources are entered, include wage rates for each individual resource. For every task, assign the appropriate resource(s). Do not assign resources to summary tasks (your deliverables) or milestones (event markers). If Microsoft Project displays a red human resource icon, the associated resource is over-allocated. Determine how best to address the problem and make the needed changes. If a resource can be over-allocated, justify the “why” in the task’s Notes. When tasks, costs, and resources are entered correctly and you have doublechecked for accuracy, set the project baseline. This sets the budget and schedule for the project. Next, display the project as a network diagram to show the critical path in your project. Save and submit the document. Case Study Project Model: Project File Assignment Rubric Criteria Content 70% (105 points) Task List/Gantt Chart Levels of Achievement Advanced Proficient Developing Not present 70 to 64 points 63 to 59 points 58 to 1 points The Project (or similar approved software) task list is well-developed, with a wellorganized work breakdown structure reflected in a the task list and appropriate dependencies and time estimates included. The Project includes: • Project start date with rationale. • At least 5 deliverables included. • At least 20–25 unique tasks included. • Hierarchy delineates deliverables and tasks. • Project coded in 1.1, 1.1.1, 1.2 format. • Duration (in days) for each task. • At least 3 milestones included. • All individual tasks and milestones linked. • At least 2 relationships are not Finish-to-Start. • At least 1 task includes lead or lag time, with rationale. • Over-allocation justified, if needed. The Project (or similar approved software) task list is welldeveloped, with a work breakdown structure reflected in a the task list and appropriate dependencies and time estimates included. The Project includes all or nearly all of the following: • Project start date with rationale. • At least 5 deliverables included. • At least 20–25 unique tasks included. • Hierarchy delineates deliverables and tasks. • Project coded in 1.1, 1.1.1, 1.2 format. • Duration (in days) for each task. • At least 3 milestones included. • All individual tasks and milestones linked. • At least 2 relationships are not Finish-to-Start. • At least 1 task includes lead or lag time, with rationale. • Over-allocation justified, if needed. • Project baseline set. The Project (or similar approved software) task list needs further development. The Project fails to include elements of the following: • Project start date with rationale. • At least 5 deliverables included. • At least 20–25 unique tasks included. • Hierarchy delineates deliverables and tasks. • Project coded in 1.1, 1.1.1, 1.2 format. • Duration (in days) for each task. • At least 3 milestones included. • All individual tasks and milestones linked. • At least 2 relationships are not Finish-to-Start. • At least 1 task includes lead or lag time, with rationale. • Over-allocation justified, if needed. • Project baseline set. 0 points No Task List/Gantt Chart is included. Points Earned • Resource Sheet Structure 30% (45 points) Grammar and Structure Project baseline set. 35 to 32 points 31 to 29 points The Project (or similar approved software) resource sheet is well-developed, with all of the necessary resource requirements including: • At least 6 human resources entered on the Resource Sheet. • At least half of the resources include comments. • Labor costs included. • Resources assigned to every task. The Project (or similar approved software) resource sheet is included, with nearly all of the necessary resource requirements including: • At least 6 human resources entered on the Resource Sheet. • At least half of the resources include comments. • Labor costs included. • Resources assigned to every task. 28 to 1 points The Project (or similar approved software) resource sheet is included but lacks some of the following elements: • At least 6 human resources entered on the Resource Sheet. • At least half of the resources include comments. • Labor costs included. • Resources assigned to every task. Advanced Proficient Developing 45 to 41 points 40 to 38 points 37 to 1 points The Project (or similar approved software) is saved according to the assignment parameters and is presented as a network diagram. All notes are appropriate for the project, are well-developed, and free from grammar errors. This includes: • Saved as LastName_Project_Name • Overall project is first task, with info in notes. • Justified time estimates for at least 5 tasks. • Project displayed as a network diagram. The Project (or similar approved software) is saved but may not be in a network diagram. Overall the notes are appropriate for the project, are well-developed, and mostly free from grammar errors. This includes: • Saved as LastName_Project_Name • Overall project is first task, with info in notes. • Justified time estimates for at least 5 tasks. • Project displayed as a network diagram. The Project (or similar approved software) notes are not appropriate for the project and contain numerous grammar errors. Elements that may be missing include: • Saved as LastName_Project_Name • Overall project is first task, with info in notes. • Justified time estimates for at least 5 tasks. • Project displayed as a network diagram. 0 points No Resource Sheet is included. Not present 0 points The Project is not submitted or lacks requirements and has numerous spelling, grammar, or punctuation errors are present. Points Earned Total Points Instructor’s Comments: /150 PROJECT MODEL 1 Case Study Project Model: Topic Submission Assignment Esmelinda A. Boadi Liberty University School of Business, BUSI 681- Advanced Project Management II Author Note Esmelinda A. Boadi I have no known conflict of interest to disclose. Correspondence concerning this article should be addressed to Esmelinda A. Boadi Email: eaboadi@liberty.edu PROJECT MODEL 2 Topic Choice Fast Casual Restaurant Set Up A fast-casual restaurant is a mash-up of fast food and casual dining that caters to people looking for quick nourishment that is healthier than fast food but more affordable than sit-down, casual restaurants. Brief Explanation about Topic Choice I have loved cooking and had an intense interest in running a food business project since my teenage years. For this case, I would want to take advantage of Colorado City project to draw a plan for my food business project. Colorado city is a new county developing in Colorado. The project provides a ready market for restaurant operators since there is a need to provide eatery service for the vast workers involved in the project. Moreover, due to my interest in the area, I see this as an opportunity to pursue this case as my dream project. CASE STUDY PROJECT MODEL PART 2 1. Name of the Project: Fast Casual Restaurant Set Up 2. Overarching information about the project: To set up a convenient, affordable, and high-quality customer service fast casual restaurant within 6 months at a cost not exceeding $ 800,000.00 at the hub of Colorado City project. 3. Description of the Project: The project is limited to a 6-month time schedule and will be under the supervision of Esmelinda Boadi along with 3 departmental unit heads. 4. List of key deliverables: a. Completed business plan. b. Gaining the approval and support of stakeholders c. Securing premises for the restaurant set up d. Recruitment of staff e. Attaining permits and licenses f. Grand opening/ Launching 5. Other helpful information: This project aims to take advantage of the Colorado City project's ready market by setting up a fast-casual restaurant which seeks to meet the nutritional needs of workers on the Colorado City project. Workers on the Colorado City project would be treated with unique services designed for people in a constant hurry. 6. Project start date: The scheduled start date for the project will be June 1, 2021. 7. Reasons for selecting date: The project is a schedule driven one, that is there is launch date of December 17, 2021 that needs to be attained within the 6-month project completion schedule. 8. Work Breakdown Structure [WBS] (at least 5 deliverables): Deliverables Completed Stakeholders Business Plan Approval Staff Permits and Grand Recruitment Licences Opening Tasks 9. Decomposition of deliverables into work packages [tasks] (20-25 unique tasks): 10. Project schedule (time durations [in days] for individual tasks): 11. Justification of time estimates for at least 5 tasks: 12. Milestone of the project (at least 3): 13. Assignment of workers [estimate resource costs] (at least 6 human resources): 14. Addition of comments to provide information to resources (at least half): 15. Determination of budget – input labor cost (include wage rates for each individual resource): 16. Assignment of appropriate resource(s) for each task: 17. Justification for resource over-allocation: CASE STUDY PROJECT MODEL PART 2 1. Name of the Project: Fast Casual Restaurant Set Up Fast Casual Restaurant Set Up 2. Overarching information about the project: The project aims at setting up a fast-food casual restaurant at the hub of Colorado City’s project. The casual restaurant aims at offering convenient and high-quality fast food services to the customers at an affordable price. The cost of setting up the restaurant is projected to cost an amount not exceeding $800,000.00. According to the strategic plan, the project is estimated to be completed within the next 6 months after which the restaurant will be open to take orders and start its operations. The main objective is to provide fast food needs for people of all walks of life. 3. Description of the Project: The project is planned to take a maximum of 6 months to set up everything required, make the necessary renovations of the space and install all the equipment needed for the restaurant to operate optimally. The project will be under the supervision of Esmelinda Boadi who will be the head of the project assisted by the other three unit heads. The four members will be responsible for the oversight of the various project activities and project assessment to ensure that all the activities are undertaken as planned and completed within the set timeframe. Esmelinda will also be responsible for project evaluation to ensure that everything is undertaken as per the book. 4. List of key deliverables: a. Completed business plan. b. Gaining the approval and support of stakeholders c. Securing premises for the restaurant set up d. Recruitment of staff e. Attaining permits and licenses f. Grand opening/ Launching 5. Other helpful information: This project aims to take advantage of the Colorado City project's ready market by setting up a fast-casual restaurant that seeks to meet the nutritional needs of workers on the Colorado City project. Workers on the Colorado City project would be treated with unique services designed for people in a constant hurry. 6. Project start date: The scheduled start date for the project will be June 1, 2021. 7. Reasons for selecting date: The date selected for the start of the project is based on the projected time frame which is required to undertake the different activities designed to facilitate the project. Due to this reason, the different activities associated with the project are prescheduled and a target is made to complete within 6 months. Based on the plan a launch date is scheduled to take place on December 17, 2021. 8. Work Breakdown Structure [WBS] (at least 5 deliverables): and work packages Deliverables Tasks Completed Stakeholders Staff Permits and Grand Business Plan Approval Recruitment Licences Opening budget Project Candidate Creation of Clarify the preparation initiation search an goals and application objectives form Blueprint Project preparation planning Venue search Project interviews Selection financing Find a local Develop a registered work agent structure Apply for Create a EIN work (Employer schedule Identification Number) Venue Resource renovation allocation Placement Obtain a Plan for risks mailing address Plan evaluation Assessment Supervision Open the Management company’s of requests bank account 9. Project schedule (time durations [in days] for individual tasks): Task/deliverable Duration Project planning 1 month Budget preparation 2 weeks Funds sourcing 1 month Candidates search 1 month Project initiation 2 weeks Project execution 1 month Application form creation 1 month Ground opening/ project 1 day launch 10. Justification of time estimates for at least 5 tasks: Project planning- planning is a hectic process and it requires a lot of time to develop an effective and attainable plan. This situation is based on the fact that the effectiveness of the plan determines the success of the entire project since it outlines, the goals objectives and determines the course of action be undertaken. Due to this reason, one month will be effective to come up with a workable plan. Budget preparation- after a plan is developed, a budget for the plan needs to be drafted. Two weeks will be effective for the development of the budget since what will be required is to research the market prices of the different aspects such as materials, labor costs, and other resources required. Sourcing funds- this process requires time to explain negotiate with the creditors to fund the project. The creditors also need time to assess the project plan to examine the plan will be successful and enable the managers to repay their dues. Due to this reason, a month will be effective to find different creditors and negotiate for funds. Candidates’ search- after funds are obtained the project managers will require time to source for different items and labor. One month will enable them to advertise for the passion, interview those who will apply, and orient them. Project initiation- the next process that follows the candidate search is acquiring the necessary materials and funds for labor to initiate the project. In this case, two weeks are enough to gather all the resources needed to initiate the project. Project launch- it takes one day to launch projects and commence work. 11. Milestone of the project (at least 3): a. Start and end dates- June 1, 2021- December 17, 2021. b. Project meetings- development of project plan meeting where the project leader and other department members were selected. c. Budget development- the budget for the project is already known ($800,000.00) 12. Assignment of workers [estimate resource costs] (at least 6 human resources): Resource Esmelinda A. Boadi (Project manager) Anthony(finance manager) Mathew(Procurement Manager) HR manager Project supervisor Project coordinator Cost per month $1200 $1000 $ 1000 $1000 $850 $800 13. Addition of comments to provide information to resources (at least half): The project will ensure that costs are put at their minimum to ensure that the expenses accrued at their lowest. The HR manager will hire both professional and casual workers to work on the location and ensure that the building is well maintained and up to standards required by the Ministry of Health and sanitization. Some amount will be spent on the acquisition of furniture and other necessary utensils that will facilitate the effective operation of the restaurant. The project manager will also pay other fees required for the registration of the restaurant and the acquisition of a trading license. 14. Determination of budget – input labor cost (include wage rates for each resource): The skilled workers will be paid on a contractual basis which the casual laborers will be paid at a rate of $13 per hour. Such rates will ensure that the cost of labor will be based on the work undertaken. Other laborers such as department heads and supervisors will have fixed pay. Such measures will ensure that the casual laborers are kept motivated to work hard to attain the project goals and objectives. The fixed rate of the head of departments and supervisors will be fixed in a way that will motivate them to ensure that all work is done according to plan. 15. Assignment of appropriate resource(s) for each task: Task Project planning Budget preparation Funds sourcing Candidates search Project initiation Project execution Application form creation Ground opening/ project launch Resources Board members Board members Finance officer HR manager Project manager Board of members Project manager Board of members Duration 1 month 2 weeks 1 month 1 month 2 weeks 1 month 1 month 1 day 16. Justification for resource over-allocation There is the likelihood of resource over-allocation which may be associated with the involvement of different people undertaking different activities. This situation is based on the fact that the project is time-specific and the labor employed will be targeting to complete the specific tasks based on the timeframe provided. Due to this reason, more than the required number of individuals may be deployed to undertake a specific task to meet the set deadlines to ensure that the tasks are completed in due time and according to set plans. To avoid such situations, the HR manager will hire a flexible size of labor that can perform different tasks most effectively. Task durations will also be used to enhance control of the consumption of resources.