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Notes payable to financial institutions are confirmed as part of the confirmation of cash deposit balances

Accounting

Notes payable to financial institutions are confirmed as part of the confirmation of cash deposit balances. Standard confirmation forms include a request that the financial institution confirm all borrowings by the depositor.

McGraw CPA is the auditor for Dillon Industries, a manufacturer of widgets. Dillon has debt (a mortgage and line of credit) to ABC Bank, the same bank that holds its cash, lockbox, and money market accounts. A standard AICPA confirmation was sent to ABC Bank, asking them to confirm cash balances and debt terms and balances. The debt balances and account numbers were listed on the confirmation sent to the bank. The client's controller prepared the confirmation and mailed it to the bank. The bank gave it back to the controller when he came to make the next day's deposit. The controller then gave it to the auditor.

What was wrong with filling out the debt balance and account number on the confirmation?

What was wrong with the mailing of the confirmation?

Was there a problem with the bank giving the confirmation back to the client?

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Answer:

The given question AICPA Confirmation relates to third party confirmation while performing Audit of Accounts.

1. While requesting for balance confirmation certificate from third party like banks, the balance confirmation letter may contain (but not necessarily) Account numbers maintainted with banks but balance amount as bank may do a favor for his customer by confirming the amount as mentioned in the confirmation letter. The cofirmation letter should has been sent without debt balance. In this case mentioning debt balance and account number on the confirmation is wrong.

2. As per Generally Accepted Auditing Standard on third party balance confirmation, balance confirmation request should be sent to third party like bank by the auditee with a request to confirm the balances with them directly to his Auditor.

In present case confirmation has been prepared by client's controller and mailed to bank but the same should has been prepared and directly mailed by ABC Bank to the Auditor.

3. Yes, as said above the bank has erred in giving the confirmation back to the client instead of to the Auditor as there are chances that the client may manipulate the balance of confirmation before giving it to the Auditor.   

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