Homework answers / question archive / Chapter 9: Introducing Microsoft Office 2010   TRUE/FALSE        1

Chapter 9: Introducing Microsoft Office 2010   TRUE/FALSE        1

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TRUE/FALSE

 

     1.   You can have more than one Office program open at once.

 

 

     2.   When you point to a program button on the taskbar, a hangnail of each open window in that program is displayed.

 

 

     3.   The zoom percentage can be adjusted up to 400% in PowerPoint and Word.

 

 

     4.   You will see a vertical scroll bar in some Office program windows if the workspace is wider than the window.

 

 

     5.   You can create, save, and print files from Backstage view.

 

 

     6.   800 X 600 is lower resolution than 1024 X 768.

 

 

     7.   A dialog box is a window that opens on top of the program window in which you enter or choose settings for performing a task.

 

 

     8.   Contextual tabs are found on task panes.

 

 

     9.   A file name (including descriptive title and extension) can contain up to 255 characters.

 

 

   10.   If you want to move text from one location to another, you first copy it and then paste it in the desired location.

 

 

MODIFIED TRUE/FALSE

 

     1.   Access is used to enter, maintain, and retrieve related information in a format known as a database. _________________________

 

 

     2.   All Office programs use a(n) status bar, which contains the name of the open file, the program name, the sizing buttons, and the Close button. _________________________

 

 

     3.   The smallest zoom percentage for an Office program is 10 percent. _________________________

 

 

     4.   The Insert tab appears on the Ribbon in all the Office programs except Publisher. _________________________

 

 

 

     5.   Clicking the Minimize the Ribbon button hides the commands on the Ribbon and displays only the tab names. _________________________

 

     6.   Switch buttons turn a feature on with a click, and off with another click. _________________________

 

     7.   The accompanying figure shows a(n) dialog box. _________________________

 

 

     8.   A(n) object is anything in a document that can be manipulated as a whole. _________________________

 

     9.   The default file extension for PowerPoint 2010 is .xlsx. _________________________

 

   10.   A(n) contextual tab is a box that appears with descriptive text about an element on the screen when you point to it. _________________________

 

MULTIPLE CHOICE

 

     1.   ____ is used to enter, edit, and format text.

a.	Word	c.	Excel
b.	PowerPoint	d.	Access

 

 

 

     2.   ____ is used to create a collection of slides that can contain text, charts, pictures, sound, movies, etc.

a.	PowerPoint	c.	Access
b.	Word	d.	Excel

 

 

 

     3.   The ability to share information between programs is known as ____.

a.	linkage	c.	integration
b.	hyperlinking	d.	packaging

 

 

 

     4.   In the accompanying figure, box ____ represents the view buttons.

a.	A	c.	C
b.	F	d.	I

 

 

     5.   The accompanying figure shows the ____ window.

a.	Word	c.	Excel
b.	PowerPoint	d.	dialog box

 

 

 

     6.   In the accompanying figure, the element denoted by box ____ provides access to document-level features and program settings.

a.	D	c.	E
b.	A	d.	G

 

 

 

     7.   To change how a file is displayed in the workspace shown in the accompanying figure, you would use the element(s) denoted by box ____.

a.	E	c.	K
b.	G	d.	I

 

 

 

     8.   To see more of a document’s content at a smaller size, you can ____.

a.	zoom in	c.	decrease the resolution
b.	zoom out	d.	use the scroll bars

 

 

 

     9.   The Excel zoom percentage ranges from ____ to ____ percent.

a.	10, 500	c.	10, 400
b.	25, 400	d.	20, 250

 

 

 

   10.   To change which area of the workspace is visible in the program window, you can use the ____.

a.	zoom bars	c.	resolution setting
b.	scroll bars	d.	ScreenFilter

 

 

 

   11.   Depending on the Office program and the zoom level, you might see ____.

a.	a horizontal scroll bar	c.	both a and b
b.	a vertical scroll bar	d.	neither a nor b

 

 

 

   12.   The Ribbon is organized into ____.

a.	panes	c.	workspaces
b.	quadrants	d.	tabs

 

 

 

   13.   You can find the ____ tab on the Ribbon in all Office programs.

a.	Home	c.	Review
b.	Insert	d.	View

 

 

 

   14.   The first tab on the Ribbon is the ____ tab.

a.	File	c.	Insert
b.	Home	d.	View

 

 

 

   15.   In Backstage view, the left pane is called the ____.

a.	taskpane	c.	navigation bar
b.	status bar	d.	toggle

 

 

 

   16.   The Formulas tab is unique to ____.

a.	Word	c.	PowerPoint
b.	Excel	d.	Access

 

 

 

   17.   If you are using a monitor set to a lower resolution and you can’t find a Ribbon button, you might need to click ____ first.

a.	Close	c.	the group button
b.	the taskbar	d.	the scroll bar

 

 

 

   18.   The Bullets button on the Word Ribbon is an example of a(n) ____ button.

a.	bidirectional	c.	active
b.	toggle	d.	passive

 

 

 

   19.   A two-part button consists of the button and ____.

a.	an arrow next to the button
b.	its dialog box
c.	a corresponding button elsewhere on the Ribbon
d.	the icon that executes the command

 

 

 

   20.   To access the options on the Ribbon using the keyboard, press ____.

a.	Tab	c.	F3
b.	the Windows key	d.	Alt

 

 

   21.   A ____ is a menu or grid that shows visual representations of the options available for a button.

a.	taskpane	c.	tableau
b.	gallery	d.	ScreenTip

 

 

 

   22.   To close a menu without making a selection, press ____.

a.	Esc	c.	Alt
b.	Tab	d.	F4

 

 

 

   23.   Clicking the small button in the right corner of many groups on the Ribbon tabs ____.

a.	expands the group
b.	launches a dialog box related to that group
c.	locks the group
d.	none of the above

 

 

 

   24.   In the accompanying figure, you can type entries into the location(s) marked by box ____.

a.	B	c.	G
b.	C	d.	H

 

 

   25.   In the accompanying figure, you would click box ____ to open up a list of options from which to choose.

a.	B	c.	G
b.	C	d.	H

 

 

   26.   In the accompanying figure, there is/are ____ tab(s).

a.	one	c.	four
b.	two	d.	nine

 

 

   27.   In the accompanying figure, you would click the location(s) shown in box ____ to open another dialog box or window.

a.	F	c.	B
b.	D	d.	H

 

 

 

   28.   In the accompanying figure, box ____ points to a spin arrow.

a.	H	c.	B
b.	C	d.	G

 

 

 

   29.   The Clipboard is an example of a(n) ____.

a.	add-on	c.	navigation bar
b.	task pane	d.	gallery

 

 

 

   30.   You find contextual tabs in/on ____.

a.	task panes	c.	dialog boxes
b.	the Ribbon	d.	the workspace

 

 

 

   31.   A(n) ____ you select in an Office document has a related contextual tab.

a.	equation	c.	chart
b.	shape	d.	all of the above

 

 

 

   32.   When you right-click, the ____ appears next to the pointer.

a.	Mini toolbar	c.	Ribbon
b.	taskbar	d.	navigation bar

 

 

 

   33.   A file name can include all of the following characters EXCEPT ____.

a.	_	c.	*
b.	-	d.	.

 

 

 

   34.   The default Windows setup is to hide ____.

a.	all file names	c.	file extensions
b.	Office documents	d.	capitalized file names

 

 

 

   35.   In ____, you can see file contents, but you cannot edit, save, or print them.

a.	Office Lite	c.	Locked Mode
b.	Protected View	d.	Disabled State

 

 

 

   36.   The keyboard shortcut for cutting text or objects is ____.

a.	Ctrl+C	c.	Ctrl+Z
b.	Ctrl+V	d.	Ctrl+X

 

 

   37.   Using ____ places an item on the Clipboard.

a.	Backspace	c.	Ctrl+C
b.	Delete	d.	Ctrl+Z

 

 

 

   38.   A(n) ____ is a box with descriptive text about a button, an object, or another element on the screen.

a.	ScreenTip	c.	gallery
b.	contextual tab	d.	Mini toolbar

 

 

 

   39.   The ____ pane displays the Help system content organized by subjects and topics.

a.	Clipboard	c.	Index
b.	Table of Contents	d.	Search For

 

 

 

   40.   You can find the Exit command in ____ view.

a.	Tools	c.	Home
b.	File	d.	Backstage

 

 

 

Case-Based Critical Thinking Questions

 

Case 9-1

Jill makes and sells jewelry from home, and wants to buy Microsoft Office to use for her business.

 

   41.   Jill is trying to maintain information about the items she has in stock, as well as the names and addresses of her clients and vendors. The Office program most likely to help her keep track of all of this information is ____.

a.	Word	c.	Access
b.	PowerPoint	d.	Excel

 

 

 

   42.   Jill wants to keep an up-to-date record of her purchases and sales. She needs a program that can help maintain her finances as well as show her charts of where she stands from month to month. She will most likely use ____ for this.

a.	Word	c.	Access
b.	PowerPoint	d.	Excel

 

 

 

   43.   Jill wants to keep in touch with her growing client base via newsletters and promotional mailings. She can best create such things using ____.

a.	Word	c.	Access
b.	PowerPoint	d.	Excel

 

 

 

   44.   Jill has a meeting with a representative from a large retail chain, who is interested in selling her merchandise at their stores. Jill wants to wow the rep at a meeting, so she uses ____ to create a presentation.

a.	Word	c.	Access
b.	PowerPoint	d.	Excel

 

 

 

Case-Based Critical Thinking Questions

 

Case 9-2

Pavel is learning about different ways to adjust settings in a dialog box.

 

   45.   Pavel clicks in a box and types an entry. He is using a(n) ____.

a.	text box	c.	option button
b.	tab	d.	list box

 

 

 

   46.   Pavel increases the number in a box by clicking an arrow repeatedly. He is using a(n) ____.

a.	option button	c.	list box
b.	spin box	d.	text box

 

 

 

   47.   Pavel doesn’t find what he wants to adjust. He clicks one item, and then goes to a different screen on the same dialog box, where he finds what he’s looking for. The item he clicked is a(n) ____.

a.	option button	c.	list arrow
b.	Options... button	d.	tab

 

 

 

Case-Based Critical Thinking Questions

 

Case 9-3

Aaron has just started a new job as assistant to an executive at a downtown firm. He sits at his desk and tries to make sense of the documents and files created by the previous assistant.

 

   48.   Aaron looks through the files on the computer and notices many ending with “.docx”. He knows right away that these are ____ files.

a.	word processing	c.	spreadsheet
b.	database management	d.	presentation

 

 

 

   49.   Throughout the morning, Aaron creates many documents for his new boss. He successfully saves them all EXCEPT ____.

a.	2014 Projection.xlsx	c.	Thin.Slices.Are.Best.pptx
b.	Thoughts for Future?.docx	d.	San-Diego-Contacts.accdb

 

 

 

   50.   Aaron tries to edit a file, but finds that he can’t. He notices a bar that is red. What is the likely problem?

a.	He is in Protected View and needs to click the Enable Editing button.
b.	The software has detected a large security problem and is preventing editing or saving of this file.
c.	He needs to click the bar to turn it green first.
d.	He has opened the file using the wrong Office program.

 

 

COMPLETION

 

     1.   To make a file ____________________, you click its thumbnail.

 

 

     2.   The ____________________ element of all Office programs minimizes and restores or maximizes the program window.

 

 

     3.   The Zoom group is located on the ____________________ tab on the Ribbon.

 

 

     4.   In Backstage view, the left pane is called the ____________________.

 

 

     5.   1280 X 800 is a(n) ____________________ resolution than 1024 X 768.

 

 

     6.   The Clipboard group on the Home tab contains the Cut, Copy, ____________________, and Format Painter buttons.

 

 

     7.   Buttons that have arrows that can be used to change the default action of the button are called ____________________-part buttons.

 

     8.   When you press the Alt key, labels called ____________________ appear over each button on the Quick Access Toolbar.

 

     9.   ____________________ shows the results that would occur if you clicked an option in a gallery.

 

 

   10.   You select settings in a dialog box using option buttons, ____________________, text and spin boxes, and lists.

 

 

   11.   You find the Research button in the ____________________ group on the Review tab.

 

 

   12.   The first time you save a file, the ____________________ dialog box opens.

 

 

   13.   A file name includes a descriptive title and a(n) ____________________.

 

 

   14.   To edit a file that is in ____________________, you click the Enable Editing button.

 

 

   15.   While a ScreenTip is displayed, you can press the ____________________ key to open the Help window with the relevant topic displayed.

 

 

MATCHING

 

 

a.	toggle button	g.	contextual tab
b.	dialog box	h.	thumbnail
c.	Clipboard	i.	extension
d.	integration	j.	ScreenTip
e.	Mini toolbar	k.	Backstage view
f.	gallery	l.	object

 

 

     1.   appears to the right of the pointer when you right-click

 

     2.   a small picture of an open window

 

     3.   reached by clicking the File tab

 

     4.   a box with descriptive text about an element on the screen

 

     5.   shows visual representations of options available for a button

 

     6.   identifies the program a file was created in

 

     7.   anything in a document that can be manipulated as a whole

 

     8.   a temporary storage area for cut or copied objects and text

 

     9.   the ability to share information between programs

 

   10.   one click turns a feature on; the second click turns it off

 

   11.   a window in which you choose settings and options for performing a task

 

   12.   a Ribbon tab containing commands related to a specific type of object or activity

 

ESSAY

 

     1.   The chapter describes in detail the uses of four Office programs. Name them, name the kind of file that each creates, and briefly describe what they’re used for.

 

     2.   The chapter lists 12 elements common to all Office programs. Name and briefly describe at least eight of them.

 

 

     3.   What is the Mini toolbar and what does it contain? What two ways can it be made to appear? What drawback does the textbook mention regarding the Mini toolbar?