Computer Applications - Study Guide Word Ch.3

 

Multiple Choice

Identify the choice that best completes the statement or answers the question.

 

____    1.   Business documents can include all of the following EXCEPT ____.

a.	resumes	c.	proposals
b.	journals	d.	newsletters

 

 

____    2.   An effective business document should ____.

a.	have a professional appearance	c.	convey its message clearly
b.	convey its message concisely	d.	all of the above

 

 

____    3.   A letterhead should contain all of the following EXCEPT ____.

a.	the complete legal name of the individual or company
b.	the telephone number
c.	the mailing address
d.	the company's objective

 

 

____    4.   All of the following are guidelines about the appearance of letterhead elements EXCEPT ____.

a.	use fonts that are easy to read
b.	make the font size of your name the same size as the rest of the text in the letterhead
c.	consider formatting your name in bold
d.	choose colors that convey your goals

 

 

____    5.   The ____ tab automatically appears when a shape is selected in a document.

a.	Shape Options	c.	Shape Styles Gallery
b.	Drawing Tools Format	d.	all of the above

 

 

____    6.   Word provides a(n) ____ button, which increases the font size of selected text each time you click the button.

a.	Grow Font	c.	Font Size
b.	Increase Font	d.	Enlarge Selected Text

 

 

____    7.   The Grow Font button appears on the ____ tab.

a.	Fonts	c.	Styles
b.	Home	d.	Layouts

 

 

____    8.   If you click the Grow Font button too many times and make the font size too big, you can click the ____ button until the desired font size is displayed.

a.	Shrink Font	c.	Reduce Font
b.	Small Font	d.	Reduce Selected Text

 

 

 

 

 

____    9.   Files containing ____, like those in the accompanying figure, are available from a variety of sources.

a.	task panes	c.	colors
b.	search terms	d.	graphics

 

 

____  10.   ____, like the kind in the accompanying figure, is a predefined graphic.

a.	Clip art	c.	A task unit
b.	A content control	d.	A building block

 

 

____  11.   A(n) ____, like the one in the accompanying figure, is a separate window that enables you to carry out some Word tasks more efficiently.

a.	task pane	c.	calendar
b.	organizer	d.	element panel

 

 

____  12.   To display the Color gallery, with the graphic selected, click the Color button in the ____ group on the Picture Tools Format tab.

a.	Format	c.	Options
b.	Tools	d.	Adjust

 

 

____  13.   Having used the Color gallery to change the color of a graphic, with the graphic selected, click ____ in the Color gallery to change a graphic back to its original color.

a.	No Recolor	c.	Revert
b.	Restore	d.	Default Color

 

 

____  14.   As an alternative to using the Color button on the Picture Tools Format tab to display the Color gallery, you can right-click the graphic, click ____ on the shortcut menu, click Picture Color in the left pane, select the color, and then click the Close button.

a.	Format Picture	c.	Colors and Themes
b.	Image Options	d.	Change Colors

 

 

____  15.   To display the Rotate gallery, with the graphic selected, click the Rotate button in the ____ group on the Picture Tools Format tab.

a.	Default	c.	Standard
b.	Live Preview	d.	Arrange

 

 

____  16.   You can make one color in a graphic ____, that is, removing its color.

a.	opaque	c.	translucent
b.	transparent	d.	transfigured

 

 

____  17.   You would make a color in a graphic ____ if you wanted to remove part of a graphic or see text or colors behind a graphic.

a.	opaque	c.	translucent
b.	transparent	d.	transfigured

 

 

____  18.   A ____ is a dot or other symbol used to separate two items.

a.	bullet	c.	cell
b.	logo	d.	target

 

 

____  19.   Word, by default, places a tab stop at every ____ mark on the ruler.

a.	.25"	c.	.75"
b.	.5"	d.	1"

 

 

____  20.   Each time you press the ____ key, Word carries forward custom tab stops to the next paragraph.

a.	SHIFT	c.	CTRL
b.	ENTER	d.	F2

 

 

____  21.   When a custom tab stop is set, Word ____.

a.	clears all default tab stops
b.	clears all default tab stops to the right of the custom tab stop
c.	clears all default tab stops to the left of the custom tab stop
d.	does not clear any default tab stops

 

 

____  22.   Typing text, followed by two hyphens, followed by more text and then a space changes the two hyphens to a(n) ____.

a.	ampersand	c.	en dash
b.	border	d.	em dash

 

 

____  23.   When three hyphens, underscores, equal signs, asterisks, tildes, or number signs are typed and then the ENTER key is pressed, the AutoFormat feature ____.

a.	places a border above a paragraph	c.	changes the characters to an em dash
b.	creates a numbered list	d.	creates a bulleted list

 

 

____  24.   To convert a hyperlink to regular text, right-click the hyperlink and then click ____ on the shortcut menu.

a.	Edit Hyperlink	c.	Convert Hyperlink
b.	Select Hyperlink	d.	Remove Hyperlink

 

 

____  25.   Essential business letter elements include the ____.

a.	date line and inside address	c.	signature block
b.	message	d.	all of the above

 

 

____  26.   In a business letter, the ____, if present, begins two lines below the last line of the inside address.

a.	salutation	c.	message
b.	date line	d.	complimentary close

 

 

____  27.   In a business letter, type the ____ at least four blank lines below the complimentary close, allowing room for the author to sign his or her name.

a.	inside address	c.	signature block
b.	message	d.	salutation

 

 

____  28.   In the ____ letter style, all components of the letter begin flush with the left margin.

a.	modified block style	c.	modified semi-block style
b.	block style	d.	all of the above

 

 

____  29.   In the ____ letter style, the date, complimentary close, and signature block are positioned approximately one-half inch to the right of center or at the right margin.

a.	modified block style	c.	modified semi-block style
b.	block style	d.	all of the above

 

 

____  30.   Pressing the ____ key instructs Word to replace a building block name with the stored building block entry.

a.	F1	c.	F3
b.	F2	d.	F4

 

 

____  31.   To advance rightward from one cell to the next in a table, press the ____ key.

a.	TAB	c.	HOME
b.	BACKSPACE	d.	ENTER

 

 

 

 

 

____  32.   If you want to select the first and third rows in the table in the accompanying figure, you select the first row, and then hold down the ____ key while selecting the third row.

a.	CTRL	c.	SHIFT
b.	ALT	d.	ENTER

 

 

____  33.   To move from the first cell in the table in the accompanying figure to the next cell, press the ____ key(s).

a.	TAB	c.	SHIFT+TAB
b.	BACKSPACE	d.	SHIFT+ENTER

 

 

____  34.   To move from the second cell in the table in the accompanying figure back to the previous cell, press the ____ key(s).

a.	TAB	c.	SHIFT+TAB
b.	BACKSPACE	d.	SHIFT+ENTER

 

 

____  35.   To select multiple cells, rows, or columns in the table in the accompanying figure if they are not adjacent to one another, select the first cell and then hold down the ____ key while selecting the next cell, row, or column.

a.	ALT	c.	ENTER
b.	SHIFT	d.	CTRL

 

 

____  36.   To change the width of a column like the one in the accompanying figure, hold down the ____ key while dragging markers on the ruler.

a.	SHIFT	c.	ALT
b.	CTRL	d.	F2

 

 

____  37.   To select a ____ in the table in the accompanying figure, point to its left edge and click when the mouse pointer changes to a small solid upward angled pointing arrow.

a.	cell	c.	column
b.	row	d.	none of the above

 

 

____  38.   The Bullets button is available on the Home tab of the Ribbon in the ____ group.

a.	Special Characters	c.	Paragraph
b.	Format	d.	Options

 

 

____  39.   When you press the ____ key without entering any text after the automatic bullet character, Word turns off the automatic bullets feature.

a.	ENTER	c.	ALT
b.	ESC	d.	CTRL

 

 

____  40.   To print a mailing label, click the Create Labels button on the Mailings tab in the ____ group.

a.	Building Block	c.	Template
b.	AutoText	d.	Create

 

 

True/False

Indicate whether the statement is true or false.

 

____  41.   You can use your own creative skills to design and compose business documents.

 

 

 

 

____  42.   As shown in the accompanying figure, Word has a variety of predefined shapes, which are a type of drawing object, that you can insert in documents.

 

____  43.   The objects shown in the accompanying figure are drawing objects.

 

____  44.   When you insert an object in a document, Word always inserts it as a floating object.

 

____  45.   An inline object is an object that can be positioned at a specific location in a document or in a layer over or behind text in a document.

 

____  46.   With the In Front of Text wrapping option, a floating object appears behind the text.

 

____  47.   To remove a border from a paragraph, position the insertion point in the paragraph, click the Border button arrow on the Home tab, and then click the No Border button in the Border gallery.

 

____  48.   Click File on the Ribbon to open the Backstage view, click the New tab to display the New gallery, click the Blank document button, and then click the Make new document button to open a new blank document window.

 

____  49.   In a business letter, within the message, paragraphs are double-spaced with single-spacing between paragraphs.

 

____  50.   In a business letter, the complimentary close displays two lines below the last line of the message.

 

____  51.   Each time the ENTER key is pressed, any custom tab stops are carried forward to the next paragraph.

 

____  52.   When a custom tab stop is set, the tab marker on the ruler reflects the alignment of the characters at the location of the tab stop.

 

____  53.   To move a custom tab stop, drag the tab marker to the desired location on the ruler.

 

____  54.   To remove a custom tab stop, right-click the tab marker on the ruler and then click Remove on the shortcut menu.

 

____  55.   Some compound words should not be divided at the end of a line.

 

____  56.   The difference between an AutoCorrect entry and a building block is that the building block feature makes corrections automatically as soon as the SPACEBAR or a punctuation key is pressed, whereas the F3 key must be pressed or the AutoCorrect command clicked to instruct Word to make an AutoCorrect correction.

 

____  57.   Each row of a table has an end-of-row mark, which can be used to add columns to the left of a table.

 

____  58.   When at the rightmost cell in a row, press the ENTER key to move to the first cell in the next row; do not press the TAB key.

 

____  59.   Formatting marks, such as the end-of-cell mark, do not print on a hard copy.

 

 

 

 

____  60.   The column boundary, the border to the right of a column as shown in the accompanying figure, can be dragged until a row is at a desired height.

 

____  61.   The row boundary, the border at the top of a row as shown in the accompanying figure, can be dragged until the column is at the desired width.

 

____  62.   If you want to move the table in the accompanying figure to a new location, point to the upper-right corner of the table until the table move handle appears, point to the table move handle, and then drag it to move the entire table to a new location.

 

____  63.   When you first create a table it is left-aligned; that is, flush with the left margin.

 

____  64.   To delete the contents of a cell, select the cell contents by pointing to the left edge of the cell and clicking when the mouse pointer changes direction, and then press the DELETE or BACKSPACE key.

 

____  65.   To print a mailing label, click the Create Labels button in the Create group on the Mailings tab, type the delivery address in the Delivery address box, and then click the Print button in the Envelopes and Labels dialog box.

 

Completion

Complete each statement.

 

          66.   A(n) ____________________ object is an object that is part of a paragraph.

 

          67.   A(n) ____________________ object is an object that can be positioned at a specific location in a document or in a layer over or behind text in a document.

 

          68.   ____________________ objects give you more flexibility because you can position them anywhere on the page.

 

          69.   In Word, a solid line, called a(n) ____________________, can be drawn at any edge of a paragraph.

 

          70.   In Word, the term, ____________________, refers to returning the formatting to the Normal style.

 

          71.   In a business letter, the ____________________, which consists of the month, day, and year, is positioned two to six lines below the letterhead.

 

          72.   A(n) ____________________ is a location on the horizontal ruler that tells Word where to position the insertion point when you press the TAB key on the keyboard.

 

          73.   When the TAB key is pressed, a(n) ____________________ formatting mark appears in the empty space between the tab stops.

 

          74.   If the same text or graphic is used frequently, you can store the text or graphic as a(n) ____________________ and then insert the stored entry in the open document, as well as in future documents.

 

          75.   Press CTRL+SHIFT+SPACEBAR to enter a(n) ____________________, which is a special space character that prevents two words from splitting if the first word falls at the end of a line.

 

          76.   Press CTRL+SHIFT+HYPHEN to enter a(n) ____________________, which is a special type of hyphen that prevents two words separated by a hyphen from splitting at the end of a line.

 

          77.   When inserting a table, you must specify the total number of rows and columns required, which is called the ____________________ of the table.

 

          78.   A Word ____________________ is a collection of rows and columns.

 

          79.   In a Word table, the intersection of a row and a column is called a(n) ____________________, and is filled with text.

 

          80.   Each cell in a Word table has a(n) ____________________, which is a formatting mark that assists with selecting and formatting cells.

 

          81.   You can drag a(n) ____________________, which is the border to the right of a column, until the column is the desired width.

 

          82.   You can drag a(n) ____________________, which is the border at the bottom of a row, until the row is the desired height.

 

          83.   An entire table can be resized by dragging the ____________________, which is a small square that displays when pointing to the bottom-right corner of a table.

 

          84.   Press the ____________________ key(s) to select the previous cell from the one in which the insertion point appears.

 

          85.   You cannot use the ____________________ key to insert a row at the beginning or middle of a table; instead, you use the Insert Rows Above or Insert Rows Below command.

 

Matching

 

Identify the letter of the choice that best matches the phrase or definition.

a.	template	f.	clip art
b.	complimentary close	g.	building block
c.	drawing object	h.	dimension
d.	salutation	i.	cell
e.	Clip Organizer	j.	inside address

 

 

____  86.   Useful when you use the same text or graphic frequently.

 

____  87.   The total number of rows and columns required in a table.

 

____  88.   A predefined graphic.

 

____  89.   Contains a collection of clip art, photos, animations, sounds, and videos.

 

____  90.   Appears followed by a colon in a business letter.

 

____  91.   Appears three to eight lines below the date line in a business letter.

 

____  92.   The intersection of a row and column.

 

____  93.   Appears two lines below the last line of a message in a letter.

 

____  94.   A graphic that you create using Word.

 

____  95.   Simplifies the task of creating documents.