Homework answers / question archive / Memo Report Outline Introduction In this section you are answering the reader’s question, “Why am I getting this report?”  In about two sentences, announce what the report is about (i

Memo Report Outline Introduction In this section you are answering the reader’s question, “Why am I getting this report?”  In about two sentences, announce what the report is about (i

Mechanical Engineering

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Memo Report Outline

Introduction

In this section you are answering the reader’s question, “Why am I getting this report?”  In about two sentences, announce what the report is about (i.e. This report documents…) and if applicable tell who authorized the report and when.  Answer basic journalism questions-- who, what, when, where, and why.

 

Summary

In this section, you are answering the reader’s question, “How does this report affect me?”  In two or three sentences, summarize the main message of the report from the primary reader’s point of view.

 

Discussion

In this section, you are answering the reader’s question, “How did this happen, or what happened, or how did you arrive at that conclusion?”

 

Give the details of the report, breaking up the information into paragraph chunks.  Include visuals as needed and more paragraph headings.  Begin with background information and use writing patterns such as:

 

•             Chronological

•             Spacial

•             General to specific

•             More important to less important

•             Problem, method, solution

•             Categorical

 

Conclusion

In this section, you are answering the reader’s question, “What do you want me to do now or what are you going to do now?”  Give a closing statement and include any action you want the reader to take or a recommendation if needed.  If appropriate, include information on how the reader can contact you for more information.

 

Memo Report Template

 

Subject:               Trip Report-Computer Dynamics, Inc.

Date:                     (Month and day, 2xxx

 

Introduction:

This report documents my trip to Computer Dynamics, Inc.’s (CD) technical seminar held September 18 in Dallas, TX. You authorized my trip on (date) to investigate new products, in particular the new PQ-500 line of computers.

 

Summary:

Based on my investigation, I was not impressed with the new line of computers.  The only hardware that might be beneficial to our company is CD’s new graphics terminal. We need to set up a meeting with several of our technicians before making any decision to purchase this product.

 

Discussion:

At the seminar, I attended a number of vendor presentations and reviewed brochures on their different products. I also talked with a number of CD’s representatives.  I found that the company offers several models in the 500 series, ranging in price from $11,000 to $45,000.  The top model has a 280 GB memory.  Although it’s very fast at matrix operations, this feature would be of little value to our company.  The other models offer nothing new.

 

I was, although, disturbed by some of the answers I received from the CD’s representatives. Most of the answers were misinformation.  On the other hand, the most interesting product was the graphics terminal.  It is user-friendly and would cost $4,000 to integrate the terminal with our system.  I believe that we want to go in the direction, and this product looks promising.

 

Recommendation:

I recommend our company consider getting the CD’s graphics terminal. After J. McKinley and R. Rossiter review the brochures I picked up at the seminar, we need to set up a meeting to discuss this issue. You can reach me at ex. 5678 if you have any questions.