Homework answers / question archive / Assessment 4: Digital Organization and Tools for Success Organize documents within folders and subfolders, and report on digital tools to increase your productivity and confidence

Assessment 4: Digital Organization and Tools for Success Organize documents within folders and subfolders, and report on digital tools to increase your productivity and confidence

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Assessment 4: Digital Organization and Tools for Success

Organize documents within folders and subfolders, and report on digital tools to increase your productivity and confidence.

INTRODUCTION

You've probably experienced the terror of trying to find an important file on your computer, but you can't remember where you saved it. Or perhaps your boss has asked you for a document immediately, and you find yourself panicking to find it quickly. Luckily, there are organizational strategies that can help you avoid such situations in the future.

In this course, you have been developing your confidence in your ability to learn new technology now and in the future. You've also discovered new tools to help improve your digital proficiency. By having you apply organizational strategies to files and folders and choose online tools to increase productivity and confidence, this assessment integrates the three essential skills for your professional success.

PART 1: FILE ORGANIZATION

Note: For support for this part of the assessment, refer to the tutorials on folder creation and screenshots uploaded by your faculty member as well as to the tutorials and videos provided with this assessment.

1. In the Documents folder on your computer, create a new folder named Student_Life_YourLastName.
2. Open your new folder and create three subfolders named (1) Tutorials, (2) Writing Resources, and (3) Policies.
3. Download the six documents provided below:
   • University Policy 3.01.01: Academic Integrity and Honesty [PDF].
   • Getting Started with Pathbrite ePortfolio [PDF].
   • Paper Formatting Example [PDF].
   • Purpose Lit Review Sample [PDF].
   • Navigate the Courseroom [PDF].
   • University Policy 4.01.01: FERPA and Learner Directory Information [PDF].
4. Move the downloaded files into the appropriate subfolders.
5. Take screenshots of your folder and subfolders:
   • Take a screenshot of your main folder, named Student_Life_YourLastName, along with the three subfolders. (Be sure to open your main folder in order to make the subfolders visible.)
   • Take a screenshot of the open Tutorials folder, showing its contents.
   • Take a screenshot of the open Writing Resources folder, showing its contents.
   • Take a screenshot of the open Policies folder, showing its contents.
6. Locate your screenshots on your computer, and insert them in your Word document.

PART 2: DIGITAL TOOLS SELECTION

1. Select two digital tools that you want to learn more about:
   • Choose one of the apps from Office 365 (OneNote, Planner, PowerPoint, or Excel). If you do not have Office 365, choose an app from a free alternative such as OpenOffice (including Writer, Calc, or Impress).
   • Find an app to help with mindfulness, stress management, coping skills, or meditation (for example, Calm, Headspace, Ten Percent Happier).
2. Explain in a short paragraph why you chose each of the apps above.
3. Find an online training or help resource for each tool. For example, you may find a video tutorial, infographic, or manual. Link to the tool if possible.
4. Explain in a short paragraph how you will use each tool to increase your productivity and your digital confidence.

COMPETENCIES MEASURED

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

• Competency 1: Use computers, software, and online tools to effectively complete a task.
  • Create screenshots that accurately show a folder and subfolders.
  • Provide links to resources that support a digital tool and behavioral app.
• Competency 3: Choose organizational strategies and digital tools to maximize one's productivity.
  • Create an accurate file structure with subfolders.
  • Explain the choice of a digital tool and behavioral app.
  • Explain the use of a digital tool and a behavioral app to increase productivity and boost digital confidence.
• Competency 4: Address assessment purpose in a well-organized text, incorporating appropriate evidence and tone in grammatically sound sentences.
  • Address assessment purpose in a well-organized text, incorporating appropriate evidence and tone in grammatically sound sentences.

  • Resources: Organizing Digital Files and Folders

  • In your assessment, you'll practice creating folders and saving files.? For information on how to do this, including organizational strategies, read the following resource:
    • Campbell, J. T., Freund, S. M., Frydenberg, M., Last, M. Z., Pratt, P. J., Sebok, S. L., & Vermaat, M. E. (2017). Discovering computers and Microsoft Office 365 and Office 2016: A fundamental combined approach. Cengage Learning. Available in the courseroom via the VitalSource Bookshelf link.
      • Printing, Saving, and Organizing Files, pages OFF23–?OFF28 and OFF31–OFF34.
    For a visual illustration of creating folders and subfolders, view the following video:
    • Organizing Files and Subfolders.

    • Resources: Prioritizing and Maximizing Your Time

    • To explore the different methods of prioritizing, review this resource:
      • MacKay, J. (2018, July 17). The "everything is important" paradox: 7 practical methods for how to prioritize work. Rescue Time: Blog. https://blog.rescuetime.com/how-to-prioritize/
      To learn more about how prioritizing helps you maximize your time and increases your professional success, review this resource:
      • Selk, J. (2016, November 14). Prioritize and maximize: Stop wasting time and start maximizing it. https://www.forbes.com/sites/jasonselk/2016/11/14/...

      • Resources: Choosing the Right Tools

  • In the following video, you will discover how DJ Mannie Fresh uses the cloud to increase his productivity in a digital world:
    • Capella Talks: A Closer Look at the Cloud.
    The resource below can help you identify the different types of digital tools available to be more productive in your professional life:
    • Campbell, J. T., Freund, S. M., Frydenberg, M., Last, M. Z., Pratt, P. J., Sebok, S. L., & Vermaat, M. E. (2017). Discovering computers and Microsoft Office 365 and Office 2016: A fundamental combined approach. Cengage Learning. Available in the courseroom via the VitalSource Bookshelf link.
      • Chapter 3, "Computers and Mobile Devices: Evaluation Options for Home and Work," pages 108–145.

      • Resources: Taking Screenshots

      • For your assessment, you will need to take screenshots. If you're unfamiliar with how to do so, watch the following video:
        • Taking Screenshots.
        For your assessment, you will need to insert screenshots in a Word document. For instructions on how to do this, read the following resource:
        • Campbell, J. T., Freund, S. M., Frydenberg, M., Last, M. Z., Pratt, P. J., Sebok, S. L., & Vermaat, M. E. (2017). Discovering computers and Microsoft Office 365 and Office 2016: A fundamental combined approach. Cengage Learning. Available in the courseroom via the VitalSource Bookshelf link.
          • Pages WD 31–32.