Homework answers / question archive / Shelly Cashman Word 2019 | Module 6: SAM Project 1b Northwest Children’s Hospital Performing a mail merge GETTING STARTED Open the file SC_WD19_6b_FirstLastName_1

Shelly Cashman Word 2019 | Module 6: SAM Project 1b Northwest Children’s Hospital Performing a mail merge GETTING STARTED Open the file SC_WD19_6b_FirstLastName_1

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Shelly Cashman Word 2019 | Module 6: SAM Project 1b

Northwest Children’s Hospital

Performing a mail merge

• GETTING STARTED

• Open the file SC_WD19_6b_FirstLastName_1.docx, available for download from the SAM website.
• Save the file as SC_WD19_6b_FirstLastName_2.docx by changing the “1” to a “2”.
  • If you do not see the .docx file extension in the Save As dialog box, do not type it. The program will add the file extension for you automatically.
• With the file SC_WD19_6b_FirstLastName_2.docx still open, ensure that your first and last name is displayed in the footer.
  • If the footer does not display your name, delete the file and download a new copy from the SAM website.

• PROJECT STEPS

1. You are a volunteer coordinator at Northwest Children's Hospital and are preparing a form letter to send to prospective volunteers, inviting them to an upcoming Volunteer Fair.
   
   To use the standard format for letters, change the page orientation to Portrait.
2. Convert the five paragraphs in the middle of the letter section beginning "Program Representative…" and ending "…Norm Kamari" into a table with 2 columns as follows:
   1. Use tabs to separate the columns.
   2. Use a fixed column width.
   3. Apply the Grid Table 4—Accent 6 table style.
3. To set up the document as a form letter, start the Step-by-Step Mail Merge Wizard, accept Letters as the document type, and then choose to use the current document as the starting document. Choose to create a new recipient list, and then customize the columns in the recipient list as follows:
   1. Customize the columns by deleting the Company Name, Country or Region, Work Phone, and E-mail Address fields.
   2. Rename the ZIP Code field using Postal Code as the new field name.
   3. Rename the Home Phone field using Phone as the new field name.
   4. Add a new field to the end of the address list using Interest as the field name.  
4. Enter the address information for the two recipients as shown in Table 1, and then save the data source using a name of your choice.

5. Continue to Step 4 in the Mail Merge Wizard, and then use the Date content control with the "CLICK HERE TO SELECT A DATE" placeholder text to select the date August 27, 2021.
6. Insert the inside address as follows:
   1. Select the placeholder text "INSERT INSIDE ADDRESS", and then insert an AddressBlock merge field using the Mr. Joshua Randall Jr. format.
   2. Delete the placeholder text.
7. Insert the greeting line as follows:
   1. Select the placeholder text "INSERT GREETING LINE", and then insert a GreetingLine merge field using the Dear Mr. Randall, format.
   2. Delete the placeholder text.
8. In the last paragraph in the body of the letter, select the "[INTEREST]" placeholder text, and then insert the "Interest" merge field to include the area of interest for the recipient.
9. Continue to Step 5 of the Mail Merge wizard, and then edit the recipient list to filter the data records to select only recipients where the Interest field is equal to Clerical support to prepare the first batch of letters for volunteers who want to provide clerical support.
10. Complete the mail merge as instructed below. You will merge to a new document and then copy the contents of the merged file to the end of your original document, so that your entire assignment appears in the same file.
    1. Continue to Step 6 of the Mail Merge wizard, and then merge all records to a new document.
    2. In the new document containing the merged form letters, press CTRL+A to select all contents in the document, and then copy the selected text to the Office Clipboard.
    3. In the original form letter document, move the insertion point to the blank paragraph at the top of page 2, and then paste the merged form letter into the main document.
    4. Verify that the pasted merged form letter appears only on page 2 of the original form letter document.
    5. Delete the page break and the Next Page section break at the bottom of page 2 and the blank paragraphs on page 3 to make the document two pages long.
    6. Turn off the preview of the mail merge results and save the original form letter document.
    7. Close the new, merged document without saving it.

Your document should look like the Final Figure on the following pages. Note: When opening your file or the Graded Summary report for this Project, you may be prompted to Select From “Office Address List”. Select No in the dialog box to view the file. Save your changes, close the document, and then exit Word. Follow the directions on the SAM website to submit your completed project.