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Task 1) Project brief Tauranga, New Zealand has historically been an important settlement for the Maori tribe

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Task 1) Project brief Tauranga, New Zealand has historically been an important settlement for the Maori tribe. In order to preserve the Maori culture and commemorate the history, the local council decided to fund and serve as a client for the construction of a Maori church in the CBD. The design area of the church is approximately 600 square meters, and traditional Maori ways and methods can be used to represent the characteristics of traditional Maori architecture. Councils have already provided funding and can increase it at any time. And the local council wants the building completed as soon as possible. The commission needed to collect historical artifacts to decorate the finished church and open it to the public before the 183rd anniversary of the Treaty of Waitangi. The project has a budget of NZ $240,000. The construction quality of this project requires high. Select subcontracted building elements: • Site preparation • Substructure • Frame • structural walls • upper floors Task 2. Tender documentation Tender documents for construction are some of the most important documents, because it will help the client to dictate who is going to be delivering what projects, tender document including the general contractors, equipment suppliers and enabling works and offers of the supply goods or services. Therefore, tender documents play a vital role in the success of business. this report begins by explain how the tender document support Maori culture and value and identify the four main contractor's risk and amendments that are required towards NZS3910 special conditions and other tender documents to mitigate main contractor's risk. it then discusses the most important pre-qualification and explain why. Subsequently, explores the benefit and limitation of lowest price conforming tender evaluation method and weighted attributes tender evaluation method to the Maori church project. Task 3. Tender pre-qualification • Provide a checklist containing specific to the project subcontract works. • Explain how the criteria contribute to screen and verify the subcontractors' capacity. Name of elements Form and extent of elements pre-qualification criteria Structure Site preparation, substructure, frame, structure walls, upper floors Experience, Manpower Resources, Equipment Resources, Project Management Capabilities, Geographical Familiarities Exterior fabric Roof, exterior walls and exterior finish, windows and exterior door Experience, Manpower Resources, Equipment Resources, Project Management Capabilities, Geographical Familiarities Services Sanitary plumbing, heating and ventilation services, fire services, electrical services, vertical and horizontal transportation, special services, drainage Experience, Manpower Resources, Equipment Resources, Project Management Capabilities, Geographical Familiarities Experience, this criteria examines the subcontractor’s experience in similar projects, and can determine whether the subcontractor’s work speed and work quality meet the requirements of this project through the investigation of previous construction projects. Manpower Resources, on the one hand, this criteria assesses whether the subcontractor has enough staff to meet the needs of this project and other projects under construction, and reduces the possibility of affecting the construction period due to insufficient staff; on the other hand, it evaluates whether the subcontractor has enough skilled professionals to ensure the quality of the project. Equipment Resources, Sufficient and advanced technical equipment contributes to the construction speed and quality of the project. Project Management Capabilities, Good management ability means that the work process of the subcontractor is more organized, and the cooperation with other subcontractors is more tacit, and the waste of materials can be avoided, which ultimately contributes to the speed, quality and cost of the construction. Geographical Familiarities, Subcontractors who have engaged in more projects in this area are more experienced in local climate characteristics, geological conditions, material supply, and legal regulations, so that they can construct this project more quickly and with high quality. • Identify three most important pre-qualification criteria specific to the project subcontract works, explain why they are important. Structure To this element, most important pre-qualification criteria is Manpower Resources, Equipment Resources and Project Management Capabilities. This project is only a single-storey building with an area of 600 square meters, which is not complicated in structure. However, because the client has high requirements for ontime completion, the subcontractor needs to have sufficient manpower resources and equipment resources to ensure the construction speed. In addition, the structure, as the most important element, requires frequent cooperation with designers and other subcontractors, and requires subcontractors to have good management capabilities. Exterior fabric To this element, most important pre-qualification criteria is Experience?Manpower Resources, and Equipment Resource. This project is a Maori church, and the Exterior fabric needs to apply a lot of traditional Maori art to reflect Maori characteristics. Therefore, for the subcontractors of this element, it is necessary to have a lot of experience in similar projects. At the same time, skilled professional workers and special equipment needed for Maori construction are required. Services To this element, most important pre-qualification criteria is Manpower Resources, Equipment Resources, and Geographical Familiarities The services of this project are relatively simple, only basic Sanitary plumbing, ventilation services, fire services, electrical services, and drainage. For the subcontractor of this element, it is important to have sufficient manpower and equipment resources to ensure the speed and quality of construction. The subcontractor should also be familiar with the local conditions, e.g. geological conditions, and good relationship with local authority, which will help faster and better construction. • Outline the limitations of tender pre-qualification that are specific to the project subcontract works. Tender pre-qualification has the following limitations. At first, pre-qualification of multiple tenders requires sufficient time and manpower, which will increase the related costs of tendering. Second, tender pre-qualification cannot be quantitatively evaluated, and only simple pass or fail. A tender who has built a Maori church may pass the prequalification together with a tender who has built ten Maori churches, but this two tenders are actually quite different. Finally, we should also note that it is not so easy to formulate a reasonable prequalification. In some cases, “Telling a contractor that they can’t bid because they didn’t prequalify may make them more eager to bring a protest than rejecting the bidder’s bid because you’ve determined that they are not responsible.” Task 4. Tender Evaluation Method Since there is no method is perfect to evaluate tenders, various methods are available to meet different client’s and contractor’s tendering requirements/needs. The tender evaluation options that could be used in this project are Lowest Price Conforming Tender Evaluation Method and Weighted Attributes Tender Evaluation Method. You have been nominated to work with the tender evaluation panel for this project and your advice on the following is required: • Provide clear explanation on the project specific benefits and limitations of each method mentioned/identified above. • Apart from Pre - qualification, the other ways to overcome the limitations in each method above. Lowest Price Conforming Tender Evaluation Method The specific benefits and limitations The LPC method has the strong emphasis on price, which can effectively reduce the cost of the project. But at the same time, when using the LPC method, the lowest-priced tender is selected once a prerequisite level of minimum quality standard is met, the evaluation commences with lowest priced tender, and ceases when the first conforming tender is identified. This method is not applicable in a project which quality is more important than cost. It is very likely to miss the tender with a slightly higher price but the construction quality is obviously better than the lowest price. After all?“This method is not recommended for complex procurements as it doesn't consider the relative importance of the criteria or judge value for money. “For this project, at first, the benefits of LPC method will save time, and the subcontractors can be screened out quickly to start work. On the other hand, Structure, Exterior fabric, and Services are the most costproportioned parts of general construction, according to , for a midstandard hall, structure accounts for 14.6% of the total cost, exterior fabric accounts for 30.6%, and services account for 12.1%, which together account for more than half of the total cost. If we choose the LPC method, we can significantly reduce the cost of the project. On the other hand, limitations, as we discussed above, this project has high requirements for construction period and quality. In order to meet these requirements, the subcontractor needs to have comprehensive advantages in many aspects such as Experience, Manpower and Equipment Resources, Management Capabilities, etc. However, the LPC method only simply sets certain indicators, tenders only be scored on a pass/fail, and win at the price after the minimum requirements was meet, which cannot achieve the purpose of selecting the subcontractor with comprehensive advantages. Ways to overcome the limitations In LPC method, each non-price attribute shall be scored on a pass/fail basis. The conformity assessment checks if tender(s) pass all criteria. So, in order to overcome the shortcomings of this method, when setting the nonprice attribute, we can set a higher standard for construction quality, or anything others clients concerned, then the tender with unqualified low price will failed. But we have to notice that it is very difficult to set a higher and reasonable standard. It is very likely that a single standard will be too high, causing most of the tenders to fail, and finally choose a tender that is neither low-priced nor inappropriate. After all, as we said above, “This method is not applicable in a project which quality is more important than cost.” Weighted Attributes Tender Evaluation Method The specific benefits and limitations The Weighted Attributes Tender Evaluation Method will set a set of criteria, to assess the competence of the tendering organizations ability to undertake a particular project. This set of criteria reflects the qualities that client wants contractor to have. Therefore, by setting the criteria reasonably, it is possible to find the tender which is more balanced in cost, duration, and quality, or more suitable to the specific needs of clients. Of course, this selected tender may not with the lowest price, and it is not suitable for clients who are very price sensitive. “The down side with using weighted attributes is that there is little transparency on the trade-offs between price and non-price components of the scoring. This may lead to some surprises when the answer pops out of the black box at the end of the process. “The Weighted Attributes Tender Evaluation Method is fair and effective on the premise that the criteria are set reasonably and weighted reasonably. For this project, this method can choose a tender that is more balanced in terms of cost, duration, and quality. Correspondingly, the Weighted Attributes Tender Evaluation Method is time-consuming, which will cause the project to spend more time and more cost in the bidding phase. Another limitation, since we select a tender with a shorter construction period and higher quality, it’s unlikely with lowest price. Ways to overcome the limitations In order to solve the problem that the selected tender may be overpriced, reasonable weights should be set. For example, the price weight can be selected between 60% and 90%, higher weighted will increase the score of the low-priced tender. Of course, if we set a quiet higher price weight, The Weighted Attributes Tender Evaluation Method will lose it‘’s benefits. • Recommend the most suitable tender evaluation method for this project and explain your reasoning. For the three elements of this project, we suggest that the Structure and Services element should adopt the Lowest Price Conforming Tender Evaluation Method. This is because these two elements are not complicated and do not have high quality or other requirements. Therefore, the LPC method is sufficient to screen out suitable tenders. Exterior fabric element is very important for this project, and it mainly relies on this element to reflect the characteristics of Maori architecture. Therefore, we use the Weighted Attributes Tender Evaluation Method and set a relatively high weight for nonprice indicators such as Relevant Experience and Past Performance. Although this may cause an increase in costs, but for this project, the budget is quite sufficient, and it is entirely possible to withstand this increase in cost for the pursuit of construction period and quality. this time your role is the main contractor’s representative, you need to appoint subcontractor to build one of the building elements shown in the table below. Source: NZIQS Elemental Analysis of Costs Of Building Projects (2017). The main contractor decided to appoint the subcontractor via design-bid-build procurement method and single stage selective tendering. The NZS3910:2013 Conditions of Contract for Building and Civil Engineering Construction was adopted as project subcontract. Assessment The assignment needs to be based on the Maori land and Maori building construction project allocated to your group. You work as part of a team using self and team management skills. You are required to discuss the tasks below, together with consideration of the Maori Culture/tradition and Maori Value: Rangatiratanga (Weaving people together), Wakaritenga (Equity, access to resources), Kaitiakitanga (Looking after each other), Mahi Kotahitanga (Working together), and Nga?kau Ma?haki (Respect) Note: Where necessary, make reasonable and realistic assumption(s) to help you answer the questions listed below. Note that each assumption made should be stated in your submission.