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2)Elizabeth Taylor owns Picture Revival limited, a company that restores pictures for its customers and creates electronic images from the restored pictures
2)Elizabeth Taylor owns Picture Revival limited, a company that restores pictures for its customers and creates electronic images from the restored pictures. The company also frames restored pictures and creates sophisticated custom artworks. Artworks include materials such as glass and frames that are purchased from local suppliers. In addition to supplies for displays, the company purchases office supplies and packaging materials from several vendors. Picture Revival uses an off- the-shelf accounting software package to prepare internal documents and reports. As employees note a need for supplies and materials, they send an email to Elizabeth, who acts as the office manager and company accountant. Either Elizabeth or her assistant Sophia enters orderinformation into the accounting system and creates a purchase order that is faxed to the supplier. Elizabeth or Sophia may also call the supplier if there is something special about the product ordered. When ordered materials and supplies arrive, either Elizabeth or Sophia checks the goods received against a copy of the purchase order and enters the new inventory into the computer system. Elizabeth pays bills twice each month, on the first and the fifteenth. She checks the computer system for invoices outstanding and verifies that the goods have been received. She then enters any information needed to produce printed cheques from the accounting system. Picture Revival mails cheques and printed remittance advices (portions of the vendor bill to be returned) to suppliers. Required: Discuss the advantages and disadvantages of flowchart in recording business process.
Expert Solution
Hi,
Here are the answers.
Business process flowcharts are becoming more and more sophisticated and usef-friendly these days. A business process flowchat enables the businesses to improve the efficiency of the workplace and helps accomplish taks easily and smoothly. Streamlining the processes in the business increases staff productivity, which inturn increases more sales which means more profits. A flowchart is a pictorial diagram or graphical representation of the process. Business process flowcharts has numerous uses in various industries in entertainment, engineering, physical sciences, computer programming, acccounting, logistics, inventory managent, cash, receivables and purchase management. The purpose of a flow chart is to ensure that there is no ambiguity and confusion. A clear and precise flow chart helps business run at peak levels. Flow charts model into thre significat features which are sequential execution, conditional and process directing order flow.
Here are the advantages and disadvantages of the business flow charts in recording business process:
Advantages.
1. Business process flow charts enable clear communication for all to easily understand. It defines a clear logic to all those involved and concerned with the business.
2. Effective analysis to reduce cost and time: It helps everyone to analyse the problem to reduce cost and time and makes productive.
3. Proper documentation: It serves as a good program documentation for various purposes making it more efficient.
4.Process flow chart helps in debugging and self curing enabling least personal intervention.
5.It helps efficient program maintenance. The operating program becomes more easy and helps programmer to put efforts more efficently on that part.
6. A process flowchart used in training to evaluate the efficiency of the process.
7. Helps identify the evaluation of timing of tasks.
Disadvantages:
1.. Complexity: If the business process flow chart is complex, it becomes more complicated and difficult for the user to comprehend. It results in waste of money and effort and time.
2.Modifications: if frequent modifications are needed, it means the model is not useful and results in more money and man power resulting in more overheads.
3. Reproduction. as flowchart symbols cannot be typed, reproduction of flowchart becomes a problem.
Best wishes,
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