Fill This Form To Receive Instant Help
Fill This Form To Receive Instant Help
Homework answers / question archive / Assessment Information The assessment tasks for BSBADM504 Plan and implement administrative systems are included in this Student Assessment Tasks booklet and outlined in the assessment plan below
To be assessed as competent for this unit, you must complete all of the assessment tasks with satisfactory.
|
Assessment Task |
Overview |
|
1. Plan new administrative system |
Students are required to plan for a new administrative system through consultation, research and writing a report on administration system options. |
|
2. Cloud-based data storage implementation |
Students must implement the new administrative system (cloudbased data storage) for the case study company and give a training session on the new system to colleagues. |
|
3. Monitor system usage |
Students will monitor how well the new administrative system is being used and make some modifications to improve it. |
Please read through this assessment thoroughly before beginning any tasks. Ask your assessor for clarification if you have any questions at all.
When you have read and understood this unit’s assessment tasks, print out the Student Assessment Agreement. Fill it out, sign it, and hand it to your assessor, who will countersign it and then keep it on file.
Keep a copy of all of your work, as the work submitted to your assessor will not be returned to you.
If you do not agree with an assessment decision, you can make an assessment appeal as per RSB assessment appeals process.
You have the right to appeal the outcome of assessment decisions if they feel they have been dealt with unfairly or have other appropriate grounds for an appeal.
It is important that you name the documents that you create for this Assessment Task in a logical manner. Each should include:
For example, BSBADM504 AT1 Cloud-based Data Storage Report Joan Smith 20/10/18
You will be provided with the following resources before you begin each Assessment Task.
Assessment Task 1
Assessment Task 2
Assessment Task 3
Each assessment task in this booklet consists of the following: Assessment Task Cover Sheet
This must be filled out, signed and submitted together with your assessment responses.
If you are submitting hardcopy, the Cover Sheet should be the first page of each task’s submission. If you are submitting electronically, print out the cover sheet, fill it out and sign it, then scan this and submit the file.
The Assessment Task Cover Sheet will be returned to you with the outcome of the assessment, which will be satisfactory (S) or not satisfactory (NS). If your work has been assessed as being not satisfactory, your assessor will include written feedback in the Assessment Task Cover Sheet giving reasons why. Your assessor will also discuss this verbally with you and provide advice on re-assessment opportunities as per RSB re-assessment policy.
Depending on the task, this may include
Assessment Task Information
This gives you:
Assessment Task Instructions
These give questions to answer or tasks which are to be completed.
Your answers need to be typed up using software as indicated in the Assessment Task Instructions.
Copy and paste each task’s instructions into a new document and use this as the basis for your assessment task submission. Include this document’s header and footer.
If you are submitting electronically, give the document a file name that includes the unit identification number, the task number, your name and the date.
Checklist
This will be used by your assessor to mark your assessment. Read through this as part of your preparation before beginning the assessment task. It will give you a good idea of what your assessor will be looking for when marking your responses.
For this assessment task, the student is required to plan for a new administrative system for a case study company by interviewing the company’s owner and staff, then writing a report for them. They will then be required to research, and write a report on, administration system options that may benefit the business.
This assessment is to be completed in the simulated work environment in RSB.
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Carefully read the following:
|
Accountants Support is a small business that Anna Armstrong began ten years ago. It specialises in providing accounting document templates for small and medium businesses. These include invoices, order forms, and accounting spreadsheets.
Anna works with three to six colleagues, working as consultants, on most projects. Each contributes the required resources and then edits or proofreads each other’s documents.
Currently, Accountants Support has created resources for more than 150 businesses, and the list is growing. Anna keeps a copy of each resource on her computer’s hard drive, carefully filed so they are easy to access. Anna distributes these to her colleagues when they need to be written or reviewed as email attachments, and they pass them to each other in the same way when they need assistance.
Anna has found this shuffling of resources to be time consuming and inefficient. She feels that they are safe on her hard drive, and she backs them up regularly. But with over 2,000 documents, it is getting unwieldly, and colleagues have suggested to Anna that she look for a solution to her administration problems.
You have recently been hired as Accountants Support’s Administration Manager, a position that did not exist previously. One of your first jobs will be to determine whether there is a solution to the company’s resources issues. |
Complete the following activities:
This first activity requires you to meet with Anna Armstrong (your assessor) and at least two of the consultants she employs.
The objective of this meeting is for you to find out all that you need to know about the company’s administration needs.
Your assessor will give you the place, date and time of your meeting.
During the meeting, you will be required to do the following:
Discuss the company’s future needs with Anna, making suggestions and discussing the options.
You will be writing a report on this following the meeting, so review the next activity before
attending the meeting so you are aware of what your report will need to cover. This exchange gives you the opportunity to discuss some of your ideas with your employer before you begin the report.
During the meeting, you are required to demonstrate effective communication skills including:
Following the meeting with Anna and the colleague(s), you are required to develop a report that documents the company’s current administration resources and what its needs will be in the future.
Your report should be between one page and one and a half pages in length.
Your report should include the following:
Use the Administration Needs Report Template to guide your work.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and seek their feedback and approval to move forward with the project.
Attach your Administration Needs Report to the email.
When you have received authorisation from Anna, research cloud-based data storage options to determine whether they could deliver what Accountants Support needs.
Review the Finance Policy and Procedures to ensure that your report fulfils the supplier requirements as set out there.
Your report should be about three pages long and include the following:
Use the Cloud-based Data Storage Report Template to guide your work.
You are required to send the reports that you have written to Anna as email attachments, so she can read (and ponder) them in her own time.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachments and seek their feedback and approval to move forward with the project.
Attach your administration needs report and cloud-based data storage report to the email.
Having received approval for the company to move to cloud-based data storage, the student is required to write a plan for the introduction of the new cloud-based data storage system. They will also be required to create a training presentation and then give that presentation to colleagues.
This assessment is to be completed in the simulated work environment in RSB.
• Email with cloud-based data storage introduction plan attached • Email with cloud-based data storage presentation attached
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Complete the following activities:
Assume that Anna has accepted the cloud-based storage system option that you recommended in your report. You are now required to write a plan for introducing the option into Accountants Support.
It is important that the plan ensures that staff are given the opportunity to participate in all stages of the cloud-based storage system implementation process, and this should be evident in your plan.
Your plan should be about one-page long.
Your plan should include the following:
The company’s organisational requirements mandate that research should be conducted on relevant legislation to ensure that any new information system does not place the company in conflict with it. Summarise at least one piece of relevant legislation and describe how your proposed cloud-based data storage system complies with it.
Use the Introduction Plan Template to guide your work.
You are required to send the reports that you have written to Anna as email attachments, so she can read (and ponder) them in her own time and discuss them with her colleagues.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and seek their feedback and approval to move forward with the project.
Attach your Introduction Plan to the email.
As instructed by Anna, set up a free cloud-based storage account that you can demonstrate to the contractors.
Upload the student resources for this unit, and the files that you have created for the
Assessment Tasks, into the account. Ensure that they are filed in a logical manner, with a folder for each Assessment Task.
Practice uploading and working on files in the account, so you can answer questions that may be asked at the presentation. For instance, upload and work on the presentation that you will develop for the next activity.
You will be introducing a cloud-based data storage system to Anna’s team, so make sure that you explain everything carefully so that they all understand what is expected of them regardless of their level of computer literacy.
Your presentation should last for about 20 minutes.
Your presentation should be created in PowerPoint or another presentation program that can be viewed by you assessor.
Your presentation should include the following:
Ensure that your presentation is as interesting and educational as possible by using images, diagrams or short videos that help explain your points.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachments and ask them for the place, date and time of your presentation.
Your assessor and two of you colleagues will be attending your presentation.
Attach your cloud-based storage presentation to the email.
Begin by introducing yourself and the reason for the training session. Tell the participants that they can ask questions during your presentation or wait until you have finished.
Give the presentation, ensuring that all of your points are understood by all of the participants.
One of the goals of the presentation is to encourage the participants to participate in the cloud-based data storage implementation process. Do this by asking open-ended questions such as, asking how they think that the documents should be filed within the account, or if there are any other features that they feel are important for the cloud-based system.
During the presentation, you are required to demonstrate effective communication skills including:
When you have completed the presentation, ask the attendees if they have any further questions.
Before concluding the meeting, you are required to observe a staff member working in the cloud-based storage system. This will ensure that the new system is being implemented correctly.
Provide the staff member with a laptop or workstation with internet access.
Watch the student enter the Dropbox account that you have created and move at least two files from one folder to another and then back again.
In this assessment task, students will monitor how well the new system is being used. They will then make some modifications to improve it and communicate these to staff.
This assessment is to be completed in the simulated work environment in RSB.
For your performance to be deemed satisfactory in this assessment task, you must satisfactorily address all of the assessment criteria. If part of this task is not satisfactorily completed, you will be asked to complete further assessment to demonstrate competence.
You will be provided feedback on their performance by the Assessor. The feedback will indicate if you have satisfactorily addressed the requirements of each part of this task.
If any parts of the task are not satisfactorily completed, the assessor will explain why, and provide you written feedback along with guidance on what you must undertake to demonstrate satisfactory performance. Re-assessment attempt(s) will be arranged at a later time and date.
You have the right to appeal the outcome of assessment decisions if you feel that you have been dealt with unfairly or have other appropriate grounds for an appeal.
You are encouraged to consult with the assessor prior to attempting this task if you do not understand any part of this task or if you have any learning issues or needs that may hinder you when attempting any part of the assessment.
Carefully read the following:
|
It is about two months since the system was implemented and the training session was conducted. You have received the following email from Anna:
Dear Administration Manager.
I would like you to monitor how the contractors have found working through Dropbox. Please send a short email to all staff asking them for their feedback on their usage and output with this system compared to the old way. I haven’t had any security issues with it yet, but maybe ask them if they are having any problems in this area, too.
They should send their response emails to me and I will compile a document from these, which will include my own responses, too. I will get you to analyse the responses and see if we need to modify the new system in any way, and then send me a short report on this.
Also, we will be employing a new contractor in the next few days. Perhaps you could hold another Dropbox training session for all staff, so you can train the new staff member at the same time as you update the other staff on any changes that are made to the system. |
Thank you for your assistance with this.
Regards,
Anna Armstrong
Complete the following activities:
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should ask the recipient
Ask them to send their responses to Anna, who will compile them and send them to you as a document.
Develop a report for Anna on the cloud-based storage system that you have implemented.
Your report should include the following:
Use the System Usage Report Template to guide your work.
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
It should introduce and summarise the contents of the attachment and seek their feedback and the place, date and time of another training session for staff.
Attach your System Usage Report to the email.
Your next presentation will serve two purposes:
Ensure that your presentation serves both purposes by modifying it to include the changes that you suggested in your system usage report.
Your presentation should last for about 20 minutes.
Your presentation should include the following:
Save this file as Revised Presentation.
Begin by introducing yourself and the reason for the training session. Tell the participants that they can ask questions during your presentation or wait until you have finished.
Give the presentation, ensuring that all of your points are understood by all of the participants, and they are encouraged to participate in the ongoing cloud-based data storage implementation process.
Keep in mind that this presentation is your opportunity to deal with the contingencies that have arisen, so ensure that your solutions are made apparent to all participants, and that they agree to adopt them.
During the presentation, you are required to demonstrate effective communication skills including:
Conclude the presentation by asking the attendees if they have any further questions. Inform them that they can contact you if they have any questions in the future.
To ensure that
The text of the email should be in grammatically correct English, written in an appropriate (polite, business-like) style.
The email should summarise the contents of your system usage report, including the changes that have been made to the data storage system.
Attach your Revised Presentation to the email.
